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- Repositories must name image files according to a specific file naming convention. The information contained in the file name supports later generation of the LTS batch linking spreadsheet.
- As part of the file name, an ordering number will be added to indicate the sequence the 856 fields should be ordered in the holding record and, in turn, the order the images will appear in Hollis. It is the first image in the Holding Record that will display in the search results in HOLLIS.
- Required for the file name are the Alma MMSID, the Alma Holding ID, an sequencing number, and text identifying the holding library and part of item captured for the 856 $3.
- File names cannot contain spaces. Each element of the file name must be separated by an underscore.
- Example: 990027227450203941_221846479990003941_01_Schlesinger_Library_Copycopy_Cover.jpg
- Example: 990027227450203941_221846479990003941_02_Schlesinger_Library_Copycopy_Table_of_contents.tif
- Because the MMS and Holding IDs are long number strings that must be accurate, special care and/or software should be used when naming image files.
- Harvard's DRS documentation offers recommendations for file naming software: DRS Quick Start Reference#BatchRenameUtilities
- Care should be taken to ensure that image file names are correct before the images are submitted for deposit.
- For example: please check to make sure that all MMSIDs begin with 99 and all Holding IDs begin with 22.
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- 990027227450203941_221846479990003941_01_Schlesinger_Library_Copycopy_Cover.jpg
- 990027227450203941_221846479990003941_02_Schlesinger_Library_Copycopy_Table_of_contents.tif
Completed SKC 856 Field:
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