Page Comparison

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Item records and work containers have the same list of fields with the same data types, rules, and conventions.

In addition,

• depending on the Forum project, item records may have two fields that can be used to associate them with a work container: the work container link and the sequence of the item among other items linked to the same work container. 
• work Work containers may have a Primary DRS Image field to support future image uploads

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Terms in Linked Authority fields must be linked to an authority record or a term from a list that is controlled within Forum. When a linked authority field is processed, only the term from the linked authority will be used. The concatenated text is not used. (note exceptions), except for the Creator and Private Owner fields. In addition to the controlled values used for searching and in facets, the text of those fields will be available for display as notes in Harvard systems to communicate the named entity's role.

Linked Authority fields have a book icon, which will list the vocabulary sources available for that field and bring up a search interface for the terms in each vocabulary.

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Once terms are linked and appended to a field, both a concatenated text string for all the terms and a link for each term will display. Terms in the text string may be separated by a vertical bar (aka pipe) symbol (" | ") or with semi-colons. In these

Terms in the text string may be separated by a vertical bar (aka pipe) symbol (" | ") or with semi-colons. When Creator and Private Owner are used as notes, "|" symbols will be converted to "; ".

Text Fields

For text fields, the text string in Forum is processed and, in the rare cases where a qualifier term is linked, the linked authority is not.

Because fields in Forum records are not repeatable, for most text fields, the text within the field can represent one or more instances of the concept-- multiple alternative titles or multiple notes, for example. For greater usability and legibility in public systems, a vertical bar (aka pipe) symbol

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must be used between segments to indicate where the text should be separated multiple instances of a field

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. If the " | " symbol is not used, the text will be processed as one value.

Image Added

Work-Level Fields for Items and Work Containers

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The primary record identifier for HOLLIS and LibraryCloud is determined by a sequence of tests:

• JPCD*
• W, S, or G followed by digits (converted to the long form prefixes olvwork, olvgroup, olvsite for HOLLIS)
• Forum Work Record ID
• Container ID
• Item ID