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- Prepare a batch of page images and (optionally) accompanying machine readable text files and put them in a directory of your choice somewhere on local hard disk or network drive. If you have more than one file per page image (e.g.: an archival master and a deliverable or an archival master, a deliverable and a thumbnail) make sure file names match (e.g.: file1.tif, file1.jp2 and file1.jpg). The file names of text files should match the file names of the page images files as well (e.g.: file1.tif, file1.jp2 file1.jpg, file1.txt).
- Make sure all the files names have appended PDS sequence numbers. The syntax used in BB2: [fileBaseName]_ [sequence_number].[extension]. E.g.: file1 1.jpg, file2 _2.jpg, etc. Alternatively, instead of supplying appended sequence numbers you can provide them via the external mapping file called mapping.txt. See Section 15. Using External Mapping Files to Supply ownerSuppliedNames, Page Sequence Numbers and Aleph IDs for more information.
- Decide what you will use for Owner Supplied Names (OSNs) for your object and the digital image files it consists of. For instance, you could use local classification or local accession numbers or an ALEPH ID.
- Make sure that the object OSNs are supplied for each file by one of the following methods:
- Append the object prefix to each file name (the syntax is [objprefix]--[fileBaseName]_ _[pageSeq].[ext]). Set the desired file name pattern objects in the BB Options dialog (see File name pattern options in the Installation and Setup section for more information).
- Supply an external mapping file that maps each file to object (see Section 15.1Using mapping.txt File for more information).
Procedure:
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The directories you created in BB have been created on disk, in the project's template path:
{project_name}\template\
In order to tell BB which object each file should end up with you need to either add object name prefixes to each file name or supply a mapping.txt file that associates each file with its future object. See Section 3: Naming Rules for Objects for how to add an object name prefix. See Section 15.1: Using mapping.txt fileFile for how to create a mapping file.
In the automatic workflow, files with the same role (archival master, deliverable, text, layout) are copied into the corresponding role-based directory. In a later step, Batch Builder will use the object name prefix for each file to create object directories and move files for each object into these directories.
Note: if you need to check where the directories are on disk, click on "Deposit Settings" in the Project Panel tree and look at the Project Path field at bottom.
** Quick way to copy content files: you can drag files from your file system onto the object template directories in the Batch Builder project panel.
** If using mapping.txt, this is when you should copy it to the auxiliary template path in the project.
** If including external MODS descriptive metadata, this is when you should copy it to the auxiliary template path in the project.
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