| Time | Activity | Description | Personnel/ Resources Needed |
|---|---|---|---|
| Pre-Event | |||
| 2 -weeks before | Event Planning and Coordination | Assemble team, define goals, coordinate with IT, prepare challenges, secure venue, set up registration, promote event. | Organizing team |
| 1 week before | Participant Onboarding | Send preparatory materials, create communication channel. | Communication platform |
| Event Day | |||
| 12:00-12:30 | Registration and Lunch | Participants arrive, register, and have lunch. | Venue, Registration desk, Food and Beverages |
| 12:30-13:00 | Opening Ceremony and Kickoff | Welcome speech, overview of event, introduction of personnel, explanation of challenges. | Speakers, Organizing team |
| 13:00-13:30 | Team Forming and Ideation | Participants form teams and brainstorm ideas. | |
| 13:30-16:00 | Hacking Session | Teams work on projects with mentor and IT support. | Mentors, HUIT, Snacks and Beverages |
| 16:00-16:30 | Break and Networking | Short break with refreshments, networking opportunities. | Food and Beverages |
| 16:30-17:30 | Continued Hacking Session | Teams continue working on their projects, start finalizing solutions. | Mentors, HUIT |
| 17:30-18:00 | Project Submission and Break | Teams submit projects, take a short break. | |
| 18:00-18:30 | Project Presentations | Teams present their solutions; Q&A sessions follow each presentation. | Judges, Presentation equipment |
| 18:30-19:00 | Judging and Awards Ceremony | Judges deliberate and announce winners | Judges |
| 19:00 | Networking and Event Close | Final networking opportunities; thanking participants. | |
| Post-Event | |||
| Within 1 week | Feedback and Follow-Up | Send feedback surveys, analyze responses, share highlights, thank participants. | Survey platform, Communication platform |
| TBD | Documentation and Knowledge Sharing | Compile and share resources and materials, encourage community engagement. | Post to wiki |
Page Comparison
General
Content
Integrations