Table of Contents
History
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- All valid $5 Harvard local library codes
- List of fields which are protected by $5 local library codes
- N.B.: Use of the MARC Organizational Code in an Alma record will NOT protect a field. Only the use of the three character Harvard Library code will accomplish this.
Should you come across older codes that are no longer valid, care should be exercised to update these codes to the relevant library that has subsumed the collection.
Fields to which this practice refers:
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- Information relating only to local copies when the manifestation is not unique
- Specific reproduction information when bibliographic record is provider neutral and for locally digitized content that has been cataloged on a single record with its source material
Re: Subfield 5 - Please note the following:
- Prior to July 2019, Harvard practice was to require the use of the subfield 5 with the holding unit’s local 3-letter code when placing these fields in a holdings record.
- As of July 2019, this practice is no longer required, although individual units may wish to continue the practice. It does no harm to include this information should your unit wish to do so for reporting or other purposes.
- Please note that the subfield 5 is still required to identify the holding library when local access points are placed in the bibliographic record for non-unique manifestations, such as for provenance or genre terms. See below.
Exceptions for some non-unique materials
Portions in red are in Draft status (2023-10-06)
- Information justified by holdings information may be included in the local bibliographic record (i.e., Alma, not OCLC) with the appropriate Harvard local library code in subfield 5 (e.g., item-level rare book genre terms, or traced provenance)
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- . When reference is required to specify which portion or which copy of the material is being referenced, this information should be placed in subfield 3.
Examples:
Holdings record
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561 1_
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$$a Previously owned by Anthony Collins.
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Local Bibliographic record
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700 1_
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$$a Collins, Anthony, $$d 1676-1729, $$e former owner. $$5 hou
MMS ID 990014906060203941
Holdings record:
852 7_ $$b MUS $$c MERRHOU...
561 1_ $$a Score belonged to Antonin Trantoul (1887-1966), tenor, to whom the pencil annotations appear to belong.
852 7_ $$b MUS $$c GEN...
561 1_ $$a ...Copy F has frontispiece portrait of Debussy, "D'après une photogr. d'Otto", likely Otto Wegener.
Local bibliographic record:
700 1_ $$3 Merritt Room copy $$a Trantoul, Antonin, $$d 1887-1966, $$e former owner, $$e annotator. $$5 mus
700 0_ $$3 Loeb Music copy F $$a Otto, $$d 1849-1922, $$e photographer. $$5 mus
- Local information of non-unique material that justifies bibliographic information may be included in the OCLC WorldCat record as justification for that information. Please note that use of a $5 in the 500 field in OCLC will block that field from Alma. Even though this is local information, please make that clear in the text of the field, rather than the coding.
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NB: For complete instructions on use of individual fields, please see the MARC21 documentation.
506 Restrictions on Access Note
Bibliographic examples
- 506 1_ $$a Closed through 2024.
- 506 0_ $$a Collection is open for research.
Holdings examples
- 506 0_ $$a No restrictions on access copy. $$f Unrestricted online access $$2 star
- 506 1_ $$a Originals closed; use digital images.
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(For more information on the use of the 583 at Harvard, see Guidelines for use of 583 for conservation actions)