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Important:
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Recommendation
In response to its charge to provide guidance and coordination in the review of issues surrounding the process of moving from Harvard’s current Single Record Approach to a Multiple Record Approach, the Multiple Record Implementation Task Group recommends that commercially produced reproductions and their related print materials fall under Harvard’s newly implemented Multiple Record Policy for all prospective cataloging. As a result, all microform, CD-ROM, or other purchased or acquired reproductions should be cataloged on a separate record from any related print resource.
What this best practice does not cover:
Locally reformatted materials: This document does not address Harvard-created reproductions (digital or otherwise) of Harvard’s own holdings. These are covered under the Best Practice for Locally Produced Reproductions (Microforms, CD-ROMs, etc.)
Print preservation facsimiles: Please note that print preservation copies of Harvard Library materials made to be used in place of a fragile or damaged original copy are not considered to be reproductions, but rather, use copies, and are to be kept on the same record as the original print copy, regardless of whether the copy was made in house or by an outside manufacturer. For more information about these materials, please see Best Practice for Holdings Records for Print Preservation Facsimiles.
Deriving Records
Staff are encouraged to use a macro created by Walter F. Nickeson, University of Rochester, when creating a new print record from another format when no print record exists. (Please note that at present this macro only addresses monographs; we hope to have a macro for use with serials in the near future.) This macro derives a new record for a book from a bibliographic record of any format, or changes the format of a record to describe a book. Fields not applicable to a book are deleted, and default books workform values are supplied where appropriate information is lacking. The macro discards all 7XX linking fields except 776, and adds a 776 for the format of the original record.
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For instructions on how to load this macro to your instance of OCLC Connexion, please refer to the instructions created by Joel Hahn for “Macro is in text form.”
Linking Fields
We recommend that Harvard Library use the option given for related manifestations in LC-PCC PS 1.11 Print On Demand (POD) Reproductions and Photocopies instructions for all related manifestations, e.g., microfilm of printed resource:
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Please note that unique items (i.e., WEMI items) are the same at the manifestation level and would not need a notation in the holdings record.
Large Data Loads
Please note that some large data loads of microform titles that are also available as electronic resources may need special attention with respect to Harvard’s multiple record policy.
Relationship with Locally Produced Digital Reproductions
Please note that Harvard often has access to both a locally produced and commercially produced digital reproduction of the same manifestation. If our locally digitized object is associated with the provider neutral record in OCLC used by a vendor providing us with access via a Community Zone record, we may see our local Harvard reproduction information on this Community Zone record as well, even though it almost always represents a different item of the same manifestation.
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OCLC number for NET located in 014 of holdings: 12523586484 (merged in OCLC with 905662001) (same as CZ record)
Related Manifestations -- Different Carriers (Examples)
MARC field | Notes | Microform | Electronic – Direct access | Electronic – Remote access Please see provider neutral instructions on the PCC WWW site. | |
| If remote online electronic reproduction exists | 530 Also available online. | 530 Also available online. | 530 Also available online.
| N/A | |
| 530 | If direct access electronic reproduction exists. | 530 Also available in (carrier type) version. | 530 Also available in (carrier type) version. | N/A | 530 Also available in (carrier type) version. |
| If microform reproduction exists | 530 Also available in microform. | N/A | 530 Also available in microform. | 530 Also available in microform | |
| If print reproduction exists | N/A | N/A | 530 Also available in print. | 530 Also available in print | |
N/A | 588 Description based on [record format type] version record. | 588 Description based on [record format type] version record. | 588 Description based on [record format type] version record. | ||
| see Best Practices for Genre / Form Added Entries | |||||
| 776 general info | |||||
| Reproduced from print | 77608 ǂi Reproduction of (manifestation): ǂa [Main entry heading] ǂt [Title. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | 77608ǂi Electronic reproduction of (manifestation): ǂa [Main entry heading]. ǂt [Title]. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | Please see provider neutral instructions on the PCC WWW site. | ||
| Reproduced from microfilm | N/A | N/A | 77608ǂi Electronic reproduction of (manifestation): ǂa [Main entry heading]. ǂt [Title]. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | Please see provider neutral instructions on the PCC WWW site. | |
| Reproduced as microfilm (for reciprocal linking) | 77608 ǂi Reproduced as (manifestation): ǂa [Main entry heading]. ǂt [Title]. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | N/A | N/A | N/A | |
| Reproduced as remote access electronic (for reciprocal linking) | 77608ǂi Electronic reproduction (manifestation): ǂa [Main entry heading]. ǂt [Title]. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | 77608ǂi Electronic reproduction (manifestation): ǂa [Main entry heading]. ǂt [Title]. ǂd [Place, publisher, and date of publication]. ǂh [Physical description] ǂw (OCoLC) [Record control number] | N/A |
MARC21 Record Examples
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Print to microform (RDA microform record of print record) Microform: OCLC # 30126996 007 h ǂb d ǂd a ǂe f ǂf u--- ǂg b ǂh u ǂi u ǂj a 1001 Clérambault, Louis-Nicolas, ǂd 1676-1749, ǂe composer. 24510 Abraham : ǂb cantate a voix seule / ǂc dediée a Madame de Maintenon par Mr. Clerambault, organiste de la maison royale de St. Loüis a Saint Cir, et de l'Eglise paroissiale de St. Sulpice. 264 1 Paris : ǂb Chez l'auteur, rüe du four, proche l'hôtel Imperial fauxbourg S. germaine ; ǂb Et chez le Sr. Foucault marchand, rüe St. Honoré a la regle d'or, ǂc 1715. 300 1 score (2 unnumbered pages, 11 pages, 1 unnumbered page) ; ǂc 36 cm 336 notated music ǂb ntm ǂ2 rdacontent 337 microform ǂb h ǂ2 rdamedia 338 microfilm reel ǂb hd ǂ2 rdacarrier … 533 Microfilm. ǂb [Paris] : ǂc [Bibliothèque nationale de France], ǂd [1956] ǂe 1 microfilm reel : positive ; 35 mm. … 655 7 Microfilms. ǂ2 aat 77608 ǂi Reproduction of (manifestation): ǂa Clérambault, Louis-Nicolas, 1676-1749. ǂt Abraham. ǂd Paris, Chez l'auteur, Foucault, 1715 ǂw (OCoLC)68225370 Original print: OCLC # 68225370 1001 Clérambault, Louis-Nicolas, ǂd 1676-1749. 24510 Abraham : ǂb cantate a voix seule. 264 1 Paris : ǂb Chez l'auteur, Foucault, ǂc 1715. 300 1 score (2 leaves, 11 pages, 1 unnumbered page) ; ǂc 36 cm 336 notated music ǂb ntm ǂ2 rdacontent 337 unmediated ǂb n ǂ2 rdamedia 338 volume ǂb nc ǂ2 rdacarrier ... 77608 ǂi Reproduced as (manifestation): ǂa Clérambault, Louis-Nicolas, 1676-1749. ǂt Abraham. ǂd Se vend a Paris : Chéz l'Auteur, rüe du four proche l'hôtel Imperial fauxbourg S. germaine ; Et chez le Sr. Foucault, marchand rüe St. Honoré a la regle d'or, 1715 ǂw (OCoLC)30126996 |
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Electronic version from original print version (where copy digitized is not held by Harvard Library) OCLC#: 605410304 006 m o d 007 c ǂb r ǂd b ǂe n ǂj a ǂk b ǂl p 007 c ǂb r ǂd b ǂe n ǂj a ǂk d ǂl a … 1001 Austen, Jane, ǂd 1775-1817, ǂe author. 24510 Mansfield Park / ǂc Jane Austen. … 300 1 online resource (xxxiv, 458 pages) : ǂb illustrations. 336 text ǂb txt ǂ2 rdacontent 337 computer ǂb c ǂ2 rdamedia 338 online resource ǂb cr ǂ2 rdacarrier … 506 ǂ3 Use copy ǂf Restrictions unspecified ǂ2 star ǂ5 MiAaHDL 533 Electronic reproduction. ǂb [S.l.] : ǂc HathiTrust Digital Library, ǂd 2010. ǂ5 MiAaHDL 538 Master and use copy. Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. ǂu http://purl.oclc.org/DLF/benchrepro0212 ǂ5 MiAaHDL 5831 digitized ǂc 2010 ǂh HathiTrust Digital Library ǂl committed to preserve ǂ2 pda ǂ5 MiAaHDL 588 Description based on print version record. ... 77608ǂi Electronic reproduction of (manifestation): ǂa Austen, Jane, 1775-1817. ǂt Mansfield Park. ǂb First New York Public Library collector's edition. ǂd New York ; London ; Toronto ; Sydney ; Auckland : Doubleday, [1997] ǂw (DLC) 97024777 ǂw (OCoLC)37044016 ... 85640ǂ3 HathiTrust Digital Library, Limited view (search only) ǂu http://catalog.hathitrust.org/api/volumes/oclc/37044016.html 85640ǂ3 Google ǂu http://books.google.com/books?id=JyhaAAAAMAAJ Original print version (HLS holding) OCLC #: 37044016 1001 Austen, Jane, ǂd 1775-1817, ǂe author. 24510 Mansfield Park / ǂc Jane Austen. … 336 text ǂb txt ǂ2 rdacontent 337 unmediated ǂb n ǂ2 rdamedia 338 volume ǂb nc ǂ2 rdacarrier ... 530 Also issued online. ... 77608ǂi Electronic reproduction (manifestation): ǂa Austen, Jane, 1775-1817. ǂt Mansfield Park. ǂb First New York Public Library collector's edition. ǂd New York ; London ; Toronto ; Sydney ; Auckland : Doubleday, [1997] ǂw (OCoLC)605410304l |
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Electronic version from microfilm (vendor record cloned from print) OCLC #: 65351904 006 m o d 007 c ǂb r ǂe n ǂl n ... 1001 Smith, Adam, ǂd 1723-1790. 24513An inquiry into the nature and causes of the wealth of nations / ǂc by Adam Smith. 260 Dublin : ǂb Printed for Messrs. Whitestone [and 19 others], ǂc 1776. 300 1 online resource (3 volumes) 336 text ǂb txt ǂ2 rdacontent 337 computer ǂb c ǂ2 rdamedia 338 online resource ǂb cr ǂ2 rdacarrier ... 5880 Print version record. ... 7761 ǂc Microform ǂw (OCoLC)24226692 (in original record) 77608ǂi Reproduction of (manifestation): ǂa Smith, Adam, 1723-1797. ǂt Inquiry into the nature and causes of the wealth of nations. ǂd New Haven, Conn : Research Publications, [1976]. ǂh 1 microfilm reel ; 35 mm. ǂk (Goldsmiths'-Kress library of economic literature ; no. 11393). ǂw (OCoLC)24226692 (in actuality, the online resource is a reproduction of the microfilm but the vendor record was derived from the print) ... Original microfilm version OCLC #: 24226692 007 h ǂb d ǂd a ǂe f ǂf v--- ǂg b ǂh a ǂi c ǂj a ... 1001 Smith, Adam, ǂd 1723-1797. 24513An inquiry into the nature and causes of the wealth of nations / ǂc by Adam Smith. 260 Dublin : ǂb Printed for Messrs. Whitestone [and 19 others], ǂc 1776. 300 3 volumes 336 text ǂb txt ǂ2 rdacontent 337 microform ǂb h ǂ2 rdamedia 338 microfilm reel ǂb hd ǂ2 rdacarrier 533 Microfilm. ǂb New Haven, Conn. : ǂc Research Publications, ǂd [1976]. ǂe 1 microfilm reel ; 35 mm. ǂf (Goldsmiths'-Kress library of economic literature ; no. 11393). 539 s ǂb 1976 ǂd ctu ǂe n ... 655 7Microfilms. ǂ2 aat (not in original record) 77608 ǂi Electronic reproduction (manifestation): ǂa Smith, Adam, 1723-1790. ǂt Inquiry into the nature and causes of the wealth of nations. ǂw (OCoLC)65351904 (not in original record) ... |
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