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Important: Standards are very much in flux in our current environment. These instructions represent national best practice as of the date of official release of this wiki page. They do not supersede any community-specific practices, for example PCC programs, OLAC or MLA best practices, or future changes to RDA LC-PCC PSs. Please notify one of the Metadata Standards Working Group co-chairs (listed here: https://wiki.harvard.edu/confluence/x/fwGlCg) if updates to RDA or companion standards conflict with any information given below. |
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Recommendation
In response to its charge to provide guidance and coordination in the review of issues surrounding the process of moving from Harvard’s current Single Record Approach to a Multiple Record Approach, the Multiple Record Implementation Task Group recommends that Harvard Library continue to use a single record approach for describing locally reformatted materials while we remain in a MARC-based cataloging environment.
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Please note that Harvard often has access to both a locally produced and commercially produced digital reproduction of the same manifestation. If our locally digitized object is associated with the provider neutral record in OCLC used by a vendor providing us with access via a Community Zone record, we may see our local Harvard reproduction information on this Community Zone record as well, even though it almost always represents a different item of the same manifestation.
Example:
MMS ID 99154275677803941: Validity of slave marriages / opinion by James B. Bradwell, probate judge
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- Records for tangible electronic or microform reproductions, unlike photocopies, do not follow provider neutral cataloging guidelines.
- Catalogers should NOT manually associate our microform or CD-ROM reproductions to a record in OCLC. This association happens via Data Sync processes.
- Changes to the 007 made subsequent to the Data Sync process should be made both in OCLC and the Alma holdings record, as this change will not be automatically transferred to the OCLC bibliographic record.
What this best practice does not cover
Commercially reformatted reproductions
Commercially reformatted reproductions and their related print materials fall under Harvard’s newly implemented Multiple Record Policy for all prospective cataloging. As a result, all microform, CD-ROM, or other purchased or acquired reproductions should be cataloged on a separate record from any related print resource. Please see Best Practice for Commercially Produced Tangible Reproductions (Microforms, CD-ROMS, etc.).
Cataloging guidelines for tangible electronic or microform reproductions
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Please note that photocopies and similar unpublished reproductions may present unusual challenges in cataloging depending on their purpose. For cases where Harvard owns an unpublished print reproduction of an item/manifestation, but we do not own the original item from which the unpublished print reproduction was made, please see the Best Practice for Unpublished Print Reproductions (Photocopies, etc.) For print presentation copies of Harvard Library materials made to be used in place of a fragile or damaged original copy, please see Best Practice for Holdings Records for Print Preservation Facsimiles.