Page Comparison

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Although all numeric codes are now technically available for all catalogers, use of a particular code will be dependent on upon the individual's workflow/job description/project, etc. 

• Full-level cataloging
  • Use # (blank) 
    • (previously Harvard used I or #)
  • PCC records will continue to require the 042 as applicable
• Full-level, material not examined (not used in regular cataloging workflows)
  • Use 1
• Less than full-level, material not examined (not used in regular cataloging workflows)
  • Use 2
• Abbreviated-level cataloging. A brief record that does not meet Minimal-level cataloging specifications. 
  
  • Use 3
• Core level
  • Do not use, obsolete.
• Partial (preliminary) level cataloging. Brief records that do not meet the requirements of Minimal-level cataloging specifications. 
  • Use 5 
    • (previously Harvard used 3 with a 500 note: Partial (preliminary) level record)
    • CONSER practice: LC full-level descriptive records lacking call numbers, subject headings, and related fields are coded 5 until these data elements have been assigned by LC. Harvard's CONSER catalogers may add 050 14 call numbers, subject headings, and other subject-related data elements, but leave the Encoding Level at 5 pending LC's edits.
      
• Minimal-level cataloging
  • Use 7 
    • (previously Harvard used K)
    • CONSER practice: Encoding level 7 is also used for otherwise full records containing non-series AAPs that lack supporting NACO records.
• Note on Pre-publication records
  

  • Please note that only CIP participants may use 8 for Pre-publication level.

  • CONSER practice: Harvard's CONSER catalogers may upgrade Pre-publication records created by the US ISSN Center according to established procedures, but designated staff in Serials Cataloging must then report these changes to the Center: Serials Cataloging - Instructions for ISSN Requests
• Note on batch process records
  
  • M is automatically assigned to batch-loaded records; it cannot/should not be manually assigned by catalogers. Staff editing M-level records should adjust the encoding level as appropriate. 
  • OCLC is actively working on a process to evaluate OCLC records with the aim of assigning accurate coding to records and eliminating the "M" encoding level.

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