DRAFT
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Important: Standards are very much in flux in our current environment. These instructions represent national best practice as of the date of official release of this wiki page. They do not supersede any community-specific practices, for example PCC programs, OLAC or MLA best practices, or future changes to RDA LC-PCC PSs. Please notify one of the Metadata Standards Working Group co-chairs (listed here: https://wiki.harvard.edu/confluence/x/fwGlCg) if updates to RDA or companion standards conflict with any information given below. |
Recommendation
In response to its charge to provide guidance and coordination in the review of issues surrounding the process of moving from Harvard’s current Single Record Approach to a Multiple Record Approach, the Multiple Record Implementation Task Group recommends that Harvard Library continue to use a single record approach for describing locally reformatted materials while we remain in a MARC-based cataloging environment.
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NB: Catalogers should NOT manually associate our digitized version to a record in OCLC. This association happens via Data Sync processes.
What this best practice does not cover
Commercially reformatted reproductions
Commercially reformatted reproductions and their related print materials fall under Harvard’s newly implemented Multiple Record Policy for all prospective cataloging. As a result, all microform, CD-ROM, or other purchased or acquired reproductions should be cataloged on a separate record from any related print resource. Please see Best Practice for Commercially Produced Reproductions (Microforms, CD-ROMS, etc.).
Print preservation facsimiles
Please note that print preservation copies of Harvard Library materials made to be used in place of a fragile or damaged original copy are not considered to be reproductions, but rather, use copies. For more information about these materials, please see Best Practice for Holdings Records for Print Preservation Facsimiles.
Note about Photocopies
Please note that the photocopies may present unusual challenges in cataloging depending on their purpose. The Metadata Standards Working Group is currently looking at this issue more broadly and hopes to have more specific guidance in the near future. Until then, please seek out the advice of your supervisor should you need to catalog these materials.
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