| Shared Shelf JSTOR Forum Crosswalk *Controlled vocabulary or authority | rev. 2014-01-20 | |||||||||
| Shared Shelf JSTOR Forum Work Field/Subfield | Notes | Map to VIA | Map to HOLLIS+ | |||||||
| Field names | ||||||||||
| Record Tab | ||||||||||
| Titles | ||||||||||
| Display Title | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Auto-populates from Title field and sub-fields, separated by pipe symbols “|”. | Not used | Not used | |||||||
| Title | Repeatable data entry field. Title, name, or identifying phrase associated with the work. May be constructed by | catalogercataloger | Title. Each Title element on a new line, prepended by Title Type where present. Example: "Title: Mary Rousmaniere outdoors in a hay field Alternate Title: A Visit to Petersham, 1902" | Only the first title appears, due to a bug. Other titles should appear. Example: Title: Citizens of Zinc, Arkansas, a deserted mining town | ||||||
| Title Type* | Generally not used if only one title. Use with Alternate, etc. | When present, prepended to the applicable title in the Title area. Example: "Alternate Title: A Visit to Petersham, 1902" | ||||||||
| Agents | ||||||||||
| Display Agent | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Auto-populates from the Agent fields. Composed of all agents, separated by semi-colons. | Not used | Not used | |||||||
| Name* | Repeatable data entry field. Name of individual or corporate body acting as an agent. Use for artist, creator, donor, etc. | |||||||||
| Role* | Refers to the contribution or function of the agent as it pertains to the Work | |||||||||
| Extent | Rarely used field. Refers to the part of the Work to which a particular agent contributed | Not mapped. | Not mapped. | |||||||
| Attribution* | A description of the nature of the agent’s contribution to the Work | |||||||||
| Date | Unlikely to be used by Harvard. Year(s) that a particular agent was involved with the work. | Not mapped. | Not mapped. | |||||||
| Source | Unlikely to be used by Harvard. Resource that provides information about the Agent who is associated with the Work. | Not mapped. | Not mapped. | |||||||
| Cultures | ||||||||||
| Display Culture | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Auto-populates from the Culture fields. Composed of all cultures, separated by semi-colons. | Not used. | Not used. | |||||||
| Culture | The culture, people or nationality from which the Work originated or with which the Work is associated. Choose a term from the linked vocabulary. Repeatable. | Example: Nationality/Culture: Chinese | Example: Nationality/Culture: Chinese | |||||||
| Source | Resource that provides the culture associated with the Work | Not mapped. | Not mapped. | |||||||
| Artstor Countries | The modern country associated with the creation of the Work. This field uses a controlled list. | Only used within Artstor systems, i.e. AWS. Not mapped to VIA. | Not mapped. | |||||||
| Locations: Places, Repositories, and Private Owners | ||||||||||
| Display Locations | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Auto-populates from Locations fields. Composed from all places, repositories and private owners, each separated by semi-colons. | Not used. | Not used. | |||||||
| Display Type | Composed of the type of places, repositories, and private owners, separated by semi-colons. | |||||||||
| Display Location | Composed of the geographic location and/or owners, separated by semi-colons. | |||||||||
| Places | ||||||||||
| Place Type | Controlled list | |||||||||
| Place | Particular geographic location, or former location, of the work. Controlled list | |||||||||
| Address | Integrated with Google Maps. You can enter a value or use the Google Maps search in the right side panel. | Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA. | Not mapped. | |||||||
| Geolocation | Integrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update. | Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA. | Not mapped. | |||||||
| Latitude | Coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA. | Not mapped. | |||||||
| Longitude | Coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA. | Not mapped. | |||||||
| Elevation | Elevation: Elevated height of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems. Not mapped to VIA. | Not mapped. | |||||||
| Source | Resource that provides the place associated with the Work. | Not used. | Not used. | |||||||
| Source Detail | Not used. | Not used. | ||||||||
| Type | Type of source | Not used. | Not used. | |||||||
| Source Detail | Additional information about the source. | Not used. | Not used. | |||||||
| Repositories | The place where the Work is housed | . Include for objects "Held Locally" | toat Harvard | |||||||
| Repository type | Repository type: Type of place where the work is housed. | |||||||||
| Repository | Name of the place where the work is housed. Include for objects "Held Locally" to Harvard. Controlled list. | |||||||||
| Ref ID Type | Repository's object number type. | |||||||||
| Ref ID | Repository’s object number, i.e. Accession number, Classification Number, Call number [add as prefix] | |||||||||
| Credit Line | Line where credit is given to the repository. Not used if "Held Locally" | Not mapped. | Not mapped. | |||||||
| Location | Geographic location and/or owners of the repository. | |||||||||
| Address | Integrated with Google Maps. Enter a value (Street, city/state, and country where the respository is located) or use the Google Maps search in the right side panel. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Geolocation | Integrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Latitude | Coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Longitude | Coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Elevation | Elevated height of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Source | Resource providing this particular repository name where the work is housed. | Not used. | Not used. | |||||||
| Source detail | Source detail | Not used. | Not used. | |||||||
| Type | Type of source. | Not used. | Not used. | |||||||
| Source detail | Additional information about the source. | Not used. | Not used. | |||||||
| Private Owners | Individual owner of the Work | |||||||||
| Owner Type | Explanation of the owner’s relationship to the Work | |||||||||
| Name | Particular name of the private owner. | |||||||||
| Ref ID Type | Individual’s object number type. | |||||||||
| Ref ID | Individual’s object number. | |||||||||
| Location | Geographic location of the private owners. | |||||||||
| Address | Integrated with Google Maps. Enter a value (Street, city/state, and country where the private owner is located) or use the Google Maps search in the right side panel. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Geolocation | Integrated with Google Maps. Enter a value or return to the Address field and use Google Maps to update. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Latitude | Latitude coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Longitude | Longitude: Longitude coordinate of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Elevation | Elevated height of the geolocation. | Data will come back to Harvard but not currently functional in discovery systems | ||||||||
| Source | Resource that provides the information about the private owner associated with the Work. | Recommend not to use? | ||||||||
| Type | Type of source | Recommend not to use? | ||||||||
| Source Detail | Source Detail: Additional information about the source. | Recommend not to use? | ||||||||
| Dates | ||||||||||
| Dates | ||||||||||
| Display Display Date | Recommended to enter text string for desired display of date. Composed of start date and end date. Enter a year or range of years separated by a hyphen, or use the Date fields to auto-populate this field. | Comes back to Harvard. Will populate display dates in Harvard systems | ||||||||
| Date Type* | Unlikely to be used by Harvard. Refers to the event in a Work’s creation | Does this come back to Harvard? | ||||||||
| Artstor Earliest Date | Work Earliest Date. Use for year, do not enter Day & Month into separate fields, only in Display field | Only goes to Artstor systems | ||||||||
| Artstor Latest Date | Work Latest Date. Use for year, do not enter Day & Month into separate fields, only in Display field | Only goes to Artstor systems | ||||||||
| Start Date | Work Earliest Date. Use for year, do not enter Day & Month into separate fields, only in Display field | Comes back to Harvard | ||||||||
| End Date | Work Latest Date. Use for year, do not enter Day & Month into separate fields, only in Display field | Comes back to Harvard | ||||||||
| Source | Do not use. Refers to the resource that provides the information about the date(s) associated with the Work. | Does this come back to Harvard? | ||||||||
| Work Types | ||||||||||
| Display Work Type | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all Work types, separated by semi-colons. | |||||||||
| Work Type* | Controlled list | |||||||||
| Date | Do not use | |||||||||
| Source | Do not use | |||||||||
| Classifications | Term(s) to group Works together based on similar characteristics. | Does not come back to Harvard. Only for AWS purposes | ||||||||
| Artstor Classifications | A fixed list that groups items together for quick searching and browsing in Artstor. | Does not come back to Harvard. Only for AWS purposes | ||||||||
| Styles/Periods | ||||||||||
| Display Style/Period | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all styles/periods, separated by semi-colons. Enter a value or use the Style/Period fields. | Not used. | Not used. | |||||||
| Style/Period | Controlled list linked to Getty AAT | Example: Style/Period: Prairie School | Example: Style/Period: Prairie School | |||||||
| Source | Resource providing this particular style/period represented in the work | Not used. | Not used. | |||||||
| Type | Type of source. | Not used. | Not used. | |||||||
| Source detail | Additional information about the source. | Not used. | Not used. | |||||||
| Materials | ||||||||||
| Display Material | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all Materials, separated by semi-colons. | |||||||||
| Material* | Materials of which the work is composed. | Materials/Techniques: oil paint (pigmented coating) | Materials/Techniques: oil paint (pigmented coating) | |||||||
| Type* | Do not use. Description of the nature of the material. | Does this come back to Harvard | Either "medium" or "support" must be supplied to trigger mapping of the Material into Harvard systems. | |||||||
| Extent* | Rarely used, refers to the part of the work in which a particular material was used | |||||||||
| Source | Do not use | Not used. | Not used. | |||||||
| Techniques | ||||||||||
| Display Technique | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all Techniques, separated by semi-colons. | |||||||||
| Techniques* | Techniques, processes, or methods used in the production or alteration of the work. | |||||||||
| Extent* | Rarely used, refers to the part of the work in which a particular techniquel technique was used | |||||||||
| Source | Do not use | Not used. | Not used.Measurement | |||||||
| Measurements | ||||||||||
| Display Measurement | Recommend to use only this field to enter measurements as a text string. | Comes back to Harvard | ||||||||
| Measurement | Do not use | Does not come back to Harvard | ||||||||
| Type* | Do not use | Does not come back to Harvard | ||||||||
| Value | Do not use | Does not come back to Harvard | ||||||||
| Units* | Do not use | Does not come back to Harvard | ||||||||
| Extent* | Do not use | Does not come back to Harvard | ||||||||
| Qualifier* | Do not use | Does not come back to Harvard | ||||||||
| Scale Type* | Do not use | Does not come back to Harvard | ||||||||
| Format* | Do not use | Does not come back to Harvard | ||||||||
| Shape* | Do not use | Does not come back to Harvard | ||||||||
| Source | Do not use | Does not come back to Harvard | ||||||||
| Inscriptions | ||||||||||
| Display Inscription | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all Inscriptions, separated by semi-colons. | |||||||||
| Inscription | Repeatable data entry field. | |||||||||
| Type | Type of inscription or mark appearing on the work. | Does this come back to Harvard | ||||||||
| Language | Language of this particular inscription appearing on the work. | Does this come back to Harvard | ||||||||
| Script | Writing system used for this particular inscription appearing on the work. | Does this come back to Harvard | ||||||||
| Position | the location of the inscription/mark on the work | Does this come back to Harvard | ||||||||
| Author | Unlikely to be used by Harvard. Author of inscription | |||||||||
| Source | Do not use | |||||||||
| States/Editions | ||||||||||
| Display State/Edition | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all states/editions, separated by semi-colons. | |||||||||
| Type | Currently not displayed in Harvard systems | |||||||||
| No. | Currently not displayed in Harvard systems | |||||||||
| Count | Currently not displayed in Harvard systems | |||||||||
| Name | Name of state/edition | Description | Notes about the state/edition. | Currently not displayed in Harvard systems | Source | |||||
| Currently Description | State/edition statement. | State/Edition | Example: Edition: 2nd state | |||||||
| Source | Currently not displayed in Harvard systems | |||||||||
| Subjects | ||||||||||
| Display Subjects | NOT A RECOMMENDED DATA ENTRY FIELD but can be edited. Composed of all subjects, separated by semi-colons. | |||||||||
| Subject* | Terms, people and phrases describing, identifying, and interpreting the work and/or what the work depicts. | |||||||||
| Type* | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Extent* | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Source | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Descriptions | ||||||||||
| Description | Notes about the work. | |||||||||
| Extent | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Language* | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Transliteration | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Qualifier | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Source | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Text References | ||||||||||
| Text Reference Display | Data can be entered in this Shared Shelf JSTOR Forum Work Record field without being entered in related field/subfields (indicated by pink triangle in lower right) | |||||||||
| Notes | ||||||||||
| Note Type | ||||||||||
| Entry | ||||||||||
| Content | ||||||||||
| Language | ||||||||||
| Language* | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Transliteration | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Qualifier | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Source | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | Bibligraphy | |||||||
| Bibliography | ||||||||||
| Display Bibliography | ||||||||||
| Source | ||||||||||
| Rights | ||||||||||
| Display Rights | ||||||||||
| Rights Type | ||||||||||
| Holder | ||||||||||
| Language* | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Transliteration | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Qualifier | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Source | Unlikely to be used by Harvard | Currently not displayed in Harvard systems | ||||||||
| Local Info Tab | ||||||||||
| Ref ID | Record Number | |||||||||
| Legacy ID | OLIVIA ID of the OLIVIA Work, Group or Site | |||||||||
| Catalogers | ||||||||||
| CatalogerOriginal | Original creator of the Work, Site or Group record in OLIVIA | Currently not displayed in Harvard systems | ||||||||
| Entered Date | Date the Work, Site or Group record was created in OLIVIA | Currently not displayed in Harvard systems | ||||||||
| Modifier | Last person who changed the Work, Site or Group record in OLIVIA | Currently not displayed in Harvard systems | ||||||||
| Modified Date | Date the Work, Site or Group record was last modified in OLIVIA | Currently not displayed in Harvard systems | Relationships | The Relationships area includes both the Related | ||||||
| Approver | New in JSTOR Forum | Currently not displayed in Harvard systems | ||||||||
| Entered Date | New in JSTOR Forum | Currently not displayed in Harvard systems | ||||||||
| Relationships | The Relationships area includes both the Related Information and Related Works concepts from OLIVIA. Note that Related Works in OLIVIA consisted of a title and a relationship, not an actual Work-to-Work link. | |||||||||
| Relationship | Controlled terms. New terms can be added when necessary. | |||||||||
| Relation Type | Holdover from OLIVIA. Controlled values "related information" and "related work". Must be supplied to support VIA display, or VIA enhancement needed to create default mapping. | Used to map to VIA Related Information or Related Work display field. | ||||||||
| Description | The title or description of the related information or related work. | |||||||||
| Link | A URL link to related information. | |||||||||
| Administration | ||||||||||
| Approved | New in Shared Shelf. | Currently not displayed in Harvard systems | Entered | New in Shared Shelf. | Currently not displayed in Harvard systems | |||||
| Catalog Level | New in | Shared ShelfJSTOR Forum. | Currently not displayed in Harvard systems | |||||||
| Published | New in | Shared ShelfJSTOR Forum. | Currently not displayed in Harvard systems | |||||||
| Related Works Tab | Work-to-Work relationships within | Shared ShelfJSTOR Forum are created and managed on this tab. | ||||||||
| Relationship Display | ||||||||||
| [Title] is: | Read only, constructed from the Title of the current Work. | |||||||||
| Relation Type | the kind of relationship between the current Work and another Work record in Shared ShelfJSTOR Forum. | |||||||||
| Work Record | The Work record that is the object of the relationship. | |||||||||
| Date | ||||||||||
| Display Date | Currently not displayed in Harvard systems | |||||||||
| Earliest Date | Currently not displayed in Harvard systems | |||||||||
| Latest Date | Currently not displayed in Harvard systems | |||||||||
| Sequence No. | Used to determine order of Subworks, aka Works within a Group. | |||||||||
| Language | Currently not displayed in Harvard systems | |||||||||
| Script | Currently not displayed in Harvard systems | |||||||||
| Transliteration | Currently not displayed in Harvard systems | |||||||||
| Qualifier | Currently not displayed in Harvard systems | |||||||||
| Href | Currently not displayed in Harvard systems | |||||||||
| Source | Currently not displayed in Harvard systems | |||||||||
...