and who is responsible for each part of the process (current as of August 2017)
1 A. Upon receipt of new collections, data carriers (disks, thumb drives, etc.) are accessioned and given Data #s, tracked in AV/DC TrackerBorn Digital Tracker (BDT), then physically transferred to Jen Weintraub (Anne, Johanna, Jen W.)
(If, while processing, you find new data carriers, alert Jen W. If she asks you to log them in AV/DC Tracker BDT yourself, follow these instructions.)
1 B. Sometimes Jen W. deals directly with donors to accept their electronic files, often using Dropbox. In this case, there is no carrier, but she will assign a Data # and record in AV/DC TrackerBDT.
2. Electronic data carriers are disk imaged (Jen W., students, Pablo)
...
6. Archivists appraise and process files - decide what to keep, decide how (if) to organize, decide how to describe, navigate access issues - and discuss with team lead and digital archivists as needed.
(documentation about how to work in FTK and what kinds of special cases/files to watch out for to come)
Archivists should be aware that if there are large numbers of duplicates digital archivists can run scripts to identify and limit the number of duplicates.
7. Archivists using FTK can use bookmarks or color coding within "Case" to communicate with digital archivists which files will be grouped together in which E#. Archivists communicate access issues with digital archivist for each E# if necessary. When complete, let Programmer for Born-Digital Archives know. He will then run files through REBIS, the Schlesinger system to produce PDFs from files.
8. Archivists describe electronic files in finding aid - with help from digital archivists (if necessary) to calculate total size of files for extent both before and after processing.
Digital archivists may need to do some post-processing work on files (see #9) before file size for finding aid can be calculated.
9. Digital archivists do "post-processing" work - creating PDF/As if necessary10. Archivists complete work on finding aid and follow normal process to ingest finding aid into ArchiveSpace. Once finding aid is posted; archivists email Jen W. to let her know the finding aid is up. She will use the component id#s of each E# to name files for DRS depositing. If you are working with digital photos or A/V, discuss with Joanne how to mark and transfer files to her. AT THIS POINT archivists can consider their work with the born-digital material to be complete.
1110. Digital archivists deposit files into the DRS (Jen W., Joanne)
1211. Digital archivist and Johanna work together to link deposited files to finding aid if that is possible (Jen W., Johanna)