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Holdings records are created and attached to bibliographic records at the point of accessioning by staff in the Acquisitions unit. See Holdings Control section in the Acquisitions and Accessioning Manual for guidelines. This field was always set to "private" (first indicator 0) and not displayed in Hollis prior to November 1, 2020. The existing acquisitions information is not generally edited at the point of cataloging so catalogers should not perform any retrospective editing of the information contained in 541.
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Record current transfers as follows (this process will generally be taken care of at the Acquisitions unit):
1) in the 541 field, record the acquisitions information for how the item was first acquired, if known;
2) add 852 subfield $$x (non-public) note: "Transferred from [source, e.g., Widener] [date, e.g. 202006022020-06-02]."
N.B. (1) Some transfers may come to us with an asterisk at the end of the call number, which simply indicates that the item is a transfer. This asterisk should be retained in the 852 $$x, but removed in the 541 $$e. See instructions outlined in the Acquisitions & End-processing Section's Transfers - Classified Transfers (some instructions will not apply to catalogers as the document was written for books not going to be cataloged).
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852 … $$x Transferred from Fine Arts Library 202207102022-07-10; Arc 750.24.
N.B. (2) If transferred items are routed to RBS from the Acquisitions unit for re-cataloging or enhancement, the RBS catalogers will no longer re-classify the item; starting FY22, all items will retain the accession number assigned by the Acquisitions unit as its call number.
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