Page Comparison

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Reusable containers tracking

Project Goals

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• Use Alma to circulate reusable take-out dining services containers.

Problem and Value Statements

Problem Statement

            Reusable containers are not being returned to dining services.

Solution Business Value

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• Supports environmental/green initiatives and leverages existing technology (Alma).

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Alignment with HUIT Objectives

In Scope/Out of Scope

In Scope

           Determining how to set up circulation of reusable containers in Alma including: creating records for the containers, determining circulation privileges an approach needed, designing a pilot for testing. There are about 5000 of these containers to track.

LTS

• How will the items circulate (self-check vs. Alma)?
  • Will investigate MeeScan
  • Contact: 

    https://meescan.com/
    Rachel Woloshyn <rachel.woloshyn@meescan.com>

  • Need to purchase iPad and stand
  • Once procured, I will provide necessary settings/config to MeeScan to connect to our system (Alma)
  • Once set up, students will be able to check containers out and back in via MeeScan
• Will staff need training/privileges?
  • TBD on whether we need direct Alma circ privs
• Grant or fund to pilot this?
  • Pilot in freshman dining hall
  • 200 containers
  • Will still bill during pilot phase

Alma Config (KY)

• Lending period:  2 week lending period- reminder goes out as normal 7 days before due date.
• New item policy?
  • Yes, TBD by Kara
• New Library/location
  • Dining Services (code HUDS); location name: Reusable Containers 
• Billing
  • No fines for overdue
  • Fine if they are lost
    • We normally charge $45, can also charge additional based on item replacement fee
    • Every container costs $5 
  • Need codes:
    • Termbill: set up debits and credits 
    • AR: we need billing code

HUDS

• Barcode labeling
  • Will investigate barcodes and give Kara a list of items to create item records for each container
  • Suggested convention: HUDS######
  • Probably want a convention which includes room for growth (assuming 5000 items now, probably want a convention with at least 5 numbers after HUDS, possibly 6)?
  • Will start with 300 this summer
• Decision on self-check
  • Will investigate MeeScan
• Grant program
  • Meeting next week to cover specifics

Out of Scope

Deliverables and Work Products

Key Tasks and Outcomes

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Stakeholders

(Who is sponsoring the work? Who is funding the work? Who will accept the work? What organizations, departments, or people will benefit from this work? Link to /wiki/spaces/librarymeetings/overview where relevant.)

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Sponsored by dining services, HUIT, LTS.

Dining services/students will benefit from a streamlined approach to managing a sustainable initiative. 

Project Team

(Roles include: Product Owner, Project Manager, Scrum Master, Business Analyst, Quality Assurance Analyst, Architect, Software Engineer, Systems Engineer, UI Designer, Metadata Analyst, Subject Matter Expert, Release Coordinator)

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Assumptions, Constraints, Dependencies, and Risks

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