Houghton Reading Room and HD Serials:
Until the 2018-2020 renovation, Houghton Reading Room has had three serials rotated to reflect the three most current years. All Reading Room copies are assigned Library of Congress call numbers. When new serials come in, the Bibliographic Assistant will update holdings and item records, give the items to end-processing for spine labels and barcodes only, and upon completion, shelve them in the Reading Room. The Bibliographic Assistant is also responsible for removing older years for placement in the Houghton stacks. Any front matter and binding received with a new issue should be stored in the Bibliographic FileThese titles are now all stored in Houghton stacks, under the LC call number of the journal. These items do not require Technical Services Aeon slips for tracking during processing; they remain in Acquisitions & End-Processing until shelved by the Bibliographic Assistant.:
- The Library
- The Book Collector
- Papers of the Bibliographical Society of America
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- Harvard Review
- 2 issues per year
- 4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton stacks, any additional copies give to the Technical Service Librarian.
- Harvard Library Bulletin - This publication is now digital; print copies no longer received. Past practice:
- 3 issues per year
- 4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton Reading Room which remains remained there.
- Regardless of current size, each issue will be all issues were assigned the folio prefix (f) due to a size change in the 1980s.
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Examples and Instructions for accessioning Houghton Reading Room and HD serials:
The Library
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:
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Harvard Review
- Go to Hollis. Locate Alma; locate the journal by performing a title browse under the Journal tab. Copy the Hollis number and pull it up in Aleph Cataloging Module.search.
- Open the HOU GEN holdings first. Update holdings to reflect the new copy for Houghton stacks. Create a new item record by duplicating the previous issue and editing the description.
- Create an Aeon routing slip. If you have a run, create only one slip.
Example: no prefix
AC9.H2618.992h2 no. 40[-41]^(2011) (if call number is too long to type, write in the rest by hand)
no accession number/date filled in
990026051960203941
Check-mark Spine label; leave Plate and Ownership label blank.
Under additional Instructions: Under Staff Note, include "Spine label and barcode only. Please return to Bibliographic Assistant after pasting and counting., applied to the item" - Open the HOU HD holdings and update to reflect the new items. This record should remain suppressed so the public will not be able to request archived copies.
- Copies are sent to HD in CMI boxes. Each CMI box should contain the issues of one year, therefore there will be 8 items in each box.
- Create an item record for CMI box. Include the number range and year in the description. Be sure item record is marked "88" (Suppressed).
- Create a an Aeon routing slip for the box and give items to End-Processing. In the staff note, include Publications Archive as part of the spine label, and instructions not to paste in the archival copies.
Example:
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Temporary barcode: xxxxxx (this is so end-processors can quickly identify the correct item record needing the barcode)
Publications Archive
Staff Note: Publications Archive AC9.H2618H.B992h2
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no.40-41 (2011)
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002605196
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Spine label and barcode on CMI case only.
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- After pulling up the Bib record in Alma, start with the Houghton Reading Room holdings record. Its designation is HOU RRF because of the previous folio size.
- Add $$j if the year is incomplete, to indicate the season. Drop the $$j as soon as the year is complete.
- Create a routing slip and give to end-processing.
Example: RR
f Z881.H3403 v.23:1/2 (Spring/Summer^2011) (if call number is too long to type, write in the rest by hand)
no accession number/date filled in
000132710
Check-mark Spine label, leave Plate and Ownership label blank.
Additional Instructions: Spine label and barcode only. Shelve in Houghton Reading Room. - Copies for the Publications Archive are sent to HD in paige boxes. There are 5 holdings records for HOU HD, some of which are closed. The active holdings record for all new issues is HOU HD Z881.H3403. Only use HOU HD AC9.H2618H.B947h if you are filling gaps in the holdings for the original series. Only use HOU HD AC9.H2618H.B990h if you are filling gaps in the holdings for the new series. Use HOU HD Z881.H3403 for issues dated 2010 or later. (The journal was recently re-classed to Library of Congress classification).
- Retain copies in one location until the year is complete. There are 3 issues per year, but occasionally two of them are combined in one volume.
- Create an item record for the paige box. Include volumes and year range in the description. Be sure item record is marked "88" (Suppressed).
- Create a routing slip for the box, with the following instructions:
Temporary barcode: xxxxxx (this is so end-processors can quickly identify the correct item record needing the barcode)
Houghton Publications Archive
no accession number/date filled in
000132710
Additional Instructions:
- Requires a box label and a barcode.
- Barcode should replace the 'dummy' barcode listed above
- Use the broadside label template to create a box label, reading:
Houghton Publications Archive
Harvard Library Bulletin
v. x - x (year range)
Houghton Library
- Stabilize the books with packing paper.
Please do not label the individual issues.
Papers of the Bibliographical Society of America
- This serial has a supplement titled The Bibliographical Society of America: List of Members and Annual Reports. This list used to be included in the December issue, but is now published as a supplement. Include it with the rest of the issues for that year.
- Houghton has 3 active holdings: HOU-RR, HOU-GEN (we have one HRef copy for v.79:3), and HOU-HOULC (destination of all copies after they are no longer 3 years current)4 holdings listed. Use only HOU-RR and HOU-HOULC.
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- HOULC for new issues.