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In all these 5xx fields the text of the note goes in subfield $$a unless otherwise stated.
[updated 03/12/2014]
500 General note.
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Required for edited description; otherwise optional
[updated 03/12/2014, notes regarding conscious and inclusive editing 5/26/2021]
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500 $$a Title determined by donor.
*This field is not optional if a collection's description has received conscious and inclusive editing or reprocessing.
Houghton Library has implemented an inclusive and conscious editing note, to be used in the processing information note field in ArchivesSpace resource records and in a 500 note in MARC bibliographic records in Alma.
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Resources used to develop this content include the following: NYU’s processing manual, the Center for the History of Medicine’s guidelines for inclusive and conscientious description, guidelines from the Princeton's Inclusive Description Working Group, A4BLiP’s guidelines, and Yale’s draft version of Standard Descriptive Notes.
For the MARC record
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:
This catalog record was revised in [year] to address [racist/sexist/euphemistic/oppressive], outdated, [and/or] harmful descriptive language. During that revision, description was changed in [general description of descriptive sites, e.g. the scope and contents notes of Series I and Series II]. [Specific information about what was changed.*] [Previous versions of this record may be available. Please contact [repository] for details.] If you have questions or comments about these revisions, please contact Houghton Library. For more information on reparative archival description at Harvard, see Harvard Library’s Statement on Harmful Language in Archival Description: https://library.harvard.edu/harmful-language-archival-description.
*Specific information examples:
- Racist [language/descriptors was/were] removed and replaced with [community recommended/currently accepted] terminology, such as “African Americans” and “enslaved people” in [year].
- Racist, euphemistic, and harmful descriptive language referring to colonization, colonizers, and [Native American and/or indigenous] people was [removed and/or replaced] in [year].
- Inaccurate or outdated names for Native American tribes were removed and replaced with [community recommended/currently accepted] terminology such as [currently recognized name of tribe] in [year].
- Inaccurate, outdated, and harmful descriptive language referring to people with disabilities was [removed and/or replaced] in [year].
- Information regarding the historical context in which these materials were [created and/or collected] has been added to the collection-level description in [year].
- References to Japanese-American “relocation,” “evacuation,” and “internment” during World War II were removed and replaced with [community recommended/currently accepted terminology] in [year], such as “Japanese American incarceration.”
If a curatorial file is created with significant material, a general note should be added to the finding aid and to the HOLLIS record to note this fact to the reader:
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Create a 544 note in the bib record when separating out born-digital materials. Click here for more details.
Examples:
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