Page Comparison

Receiving Books from Access Services

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1. Access Services determines identifies books needing to be scanned.
2. Access Services updates the shared spreadsheets with identified books.
3. Access Services delivers books to a shelf on D-Level, Widener Library.

Batching

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and Tracking

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1. Imaging Services (IS) will assemble the books into batches based on owning repository, page count, disbind-allowed status, and moves move batches into proper production stream.
   1. If the books should cannot been be disbound, they will be delivered to our high-volume digital scanning studio (D20).
   2. If the books are allowed to can be disbound, they will be sent to the Collection Collections Care for disbinding, when . When the books are returned to IS, they will be sent to our Highhigh-speed sheet-fed scanner.
2. Imaging Service IS will create tickets orders in our Aeon order tracking system to track the production status, page count, and cost.

 
Note: the The images from bound and sheet-fed workstations are slightly different.

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Image Scanning and Quality Control

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• Our labs IS will treat the Digital Reserves batches as high priority
• The images will be saved as 300 dpi color TIFF
• The image filename will be [MMSID]_####.tif or [MMSID]_V###_####.tif (if the book is one of the volumes in a series).
• The staff in the labs will go through a quality control process.Quality Control (QC) will include:
  
  • Checking for completeness
  • Checking the image quality
• After QC, scanning labs staff will unit will notify the processing and depositing unit for the scanning completionthat scanning has been completed.

Image Processing and Uploading

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1. Processing and uploading unit staff will will run a script to:
   1. generate ALTO files from the TIFF images (the MMSID will be used to retrieve language code(s) from the cataloging system);
   2. generate medium quality  (quality: 92) full-size JPEG files from the TIFF images;
   3. generate meta file metadata-[MMSID].xml for ALMA-D uploading;
   4. save the metadata XML file, ALTO and JPEG files for the books will be saved at to a staging area on the Imaging Services IS file server.
2. Processing and uploading staff move the unit will move the files (XML, ALTO, and JPEG) from staging area to a NextCloud local directory.
3. A tracking file for the day will be saved in a NextCloud local directory. The file contains the MMSID, the date the items were added into the cloud, and the estimated date the item to be loaded into ALMA.
4. The NextCloud local directores directories will be synchronized with the server.

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Imaging Services Office: imaging@fas.harvard.edu
Bill Comstock: comstock@fas.harvard.edu
Mingtao Zhao: mzhao@fas.harvard.edu
Hilary Kline: kline@fas.harvard.edu
Kai Fay: kfay@fas.harvard.edu