Marking Records in Alma for Retention Commitments - 2018 project
Harvard commitments to retain materials should be recorded in both Alma item records and Alma holdings records, as follows..
During the 2018 commitment to ReCAP, the following changes were made in bulk to records in Alma.
- All Alma item records must be marked with a Statistics Note 2 with designation of "committed to retain - ReCAP". Additional commitments for same items will be added in same field separated by a comma ("committed to retain - ReCAP, Hathi)".
- All Alma holding records where at least one item is committed must have an 583 field designating the term of the commitment.
...
All Alma holding records where at least one item is committed must have an 008/12 marked as 8 (permanent retention).
Pilot Project - Marking Records with ReCap Shared Collection Commitments
LTS will:
- Create itemized sets of items in Alma using spreadsheet data provided by Jim Hodgson as input. December 2018 (Complete)
- Update items identified for retention with a note in Statistics Note 2. December 2018 - January 2019 (Complete. LTS reviewing errors with Harvard Library Team.)
- Apply a norm rule to add the 583 holdings linked to items in the set. Norm rule will first check that an 583 $f ReCAP Shared Collection is not present already. (Complete. LTS reviewing errors with Harvard Library Team.)
ReCAP Shared Collection Item Counts by Library
Data below current as of 67/15/20202021.
Alma Analytics Report: /shared/Harvard University/Physical Items/ReCAP Shared Collection
| Library Name | committed to retain - Hathi | committed to retain - ReCAP | committed to retain - ReCAP, Hathi | Num of Items (In Repository) |
| Andover-Harvard Theological Library | |
| 4644,394773 | |
| 4644,394773 |
| Cabot Science | 3,171 | 83,148080 | 3,718 | 9089,037969 |
| Countway Medicine | |
| 43,946 933 |
| 43,946 |
| Documents (Lamont) | | 1 | | 1 |
| Fine Arts Library | | 127,536 | 933 |
| Fine Arts Library |
| 127,449 |
| 127,536449 |
| Frances Loeb Library | |
| 7,995 988 |
| 7,995988 |
| Gutman Education | |
| 6,486 484 |
| 6,486484 |
| Harvard Kennedy School | |
| 7,769 745 |
| 7,769745 |
| Harvard Law School Library | |
| 429,311 179 |
| 429,311179 |
| Harvard Yenching Library | 23,918927 | 408,938858 | 43,577568 | 476,433353 |
| Loeb Music Library | |
| 27,852 830 |
| 27,852830 |
| Tozzer | 7,496 | 51,883778 | 6,125 | 65,504399 |
| Widener Library | 389,315366 | 2,497496,758026 | 291,883832 | 3,178177,956224 |
| Grand Total | 423,900960 | 3,739735,017123 | 345,303243 | 4,508504,220326 |
ReCAP Shared Collection Item Counts By Library & Location
Data below current as of 27/135/20192021.
| Library Name | Location Name |
Item Count| Total |
| Andover-Harvard Theological Library |
GEN2 | Historical Collections -- 22 | | Historical Collections -- Offsite Storage folio (HD) | 1 |
Historical Collections -- Tillich Archive | 44,759 |
| Special Coll. (HDSP) -- Offsite Storage (HD) |
1 | | LOST Offsite Storage | 1 |
OLD DIV folio | 1| 14 |
| Andover-Harvard Theological Library Total | 44,773 |
| Cabot Science | Offsite Storage (HD) |
46522 Brittle Book HD108| 1,897 |
| Cabot Science Total | 86,798 |
| Countway Medicine | Offsite Storage |
SCP 7 | Offsite Storage folio | 43,933 |
| Countway Medicine Total | 43,933 |
| Fine Arts Library | Offsite Special Collections (HD) |
237 port. 6 | | Andover-Harvard Theological Library Total | | 46,908 |
|---|
| Cabot Science | GEN | 2 |
Offsite Storage | 114,867 |
| Rubel Offsite Special Collections (HD) |
87,533| 29 |
| Rubel Offsite Storage ( |
RD1896| Offsite Storage SCP (HD) | 106 |
| Serial | 2 |
| Cabot Science Total | | 89,539 |
|---|
| Countway Medicine | GEN | 7 |
| JCSW Women and Medicine | 1 |
| 206 |
| Fine Arts Library Total | 127,449 |
| Frances Loeb Library | Offsite Storage (HD) |
43985Countway Medicine | 988 |
| Frances Loeb Library Total |
| 43993Documents (Lamont)| 988 |
| Gutman Education | Offsite Storage (HD) |
1 | | Documents (Lamont) Total | | 1 |
|---|
Ernst Mayr Library| Ernst Mayr Library Total | | 44 |
|---|
Fine Arts | 5,256 |
| Offsite Storage (RD) | 1,228 |
| Gutman Education Total | 6,484 |
| Harvard Kennedy School | Offsite Storage (HD) |
44 | | 7,745 |
| Harvard Kennedy School Total | 7,745 |
| Harvard Law School Library | GEN | 1 |
| Offsite |
Special Collections 4HD132755| Offsite Storage SCP (HD) | 607 |
| UNASSIGNED location | 1 |
Fine Arts | 800 |
| Harvard Law School Library Total |
| 133368Fine Arts-Rubel | GEN | 1| Fine Arts-Rubel Total | | 13,170 |
| Frances Loeb Library | GEN | 2 |
| 179 |
| Harvard Yenching Library | Offsite Storage (HD) |
13,169 | HD15384 SCP Frances Loeb Library Total | 28 | | 103,399 |
| Offsite Storage C (RD) | 15, |
414Gutman Education| 174 |
| Offsite Storage J (HD) |
5870| 649 |
| Offsite Storage J (RD) |
1215 SCP 194 SCP | Gutman Education Total | | 7,742 |
|---|
| Harvard Kennedy School | GEN | 8 |
Offsite Storage 463 | | 6,353 |
| Offsite Storage V (HD) |
7775 ARC HD6 | Reserve| Harvard Kennedy School Total | | 7,790 |
|---|
Harvard Law School Library | GEN | 33| ,336 |
| Offsite Storage W (HD) |
351312| 407 |
| Offsite Storage W (RD) |
81,604 | Offsite Storage Rare (HD) | 1 | 365 |
| Harvard Yenching Library Total | 452,426 |
| Loeb Music Library | Offsite Storage |
SCP | Offsite Storage SCP (RD) | 7 |
| Reference | 12 |
| Reserve | 8 |
Harvard Law School 34 | | 27,830 |
| Loeb Music Library Total |
| 433011Harvard Yenching LibraryC80J| Library Name | Location Name | Item Policy | Number of Items at ReCAP |
|---|
| Cabot Science | Offsite Storage (RD) | Regular Loan (28) | 1,897 |
| Cabot Science Total | | | 1,897 |
| Gutman Education | Offsite Storage (RD) | Regular Loan (01) | 1,055 |
| Gutman Education | Offsite Storage (RD) | Regular Loan (61) | 173 |
| Gutman Education | Offsite Storage SCP (RD) | 7-day loan (64) | 414 |
| Gutman Education | Offsite Storage SCP (RD) | In-library use (02) | 49 |
| Gutman Education Total | | | 1,691 |
| Harvard Law School Library | Offsite Storage (RD) | 2-hour loan (10) | 9 |
| Harvard Law School Library | Offsite Storage (RD) | 28-day loan (61) | 1 |
| Harvard Law School Library | Offsite Storage (RD) | In-library use (02) | 19 |
| Harvard Law School Library | Offsite Storage (RD) | Regular Loan (01) | 81,589 |
| Harvard Law School Library | Offsite Storage SCP (RD) | 7-day loan (64) | 7 |
| Harvard Law School Library Total | | | 81,625 |
| Harvard Yenching Library | Offsite Storage (RD) | 14-day loan (26) | 663 |
| Harvard Yenching Library | Offsite Storage (RD) | 7-day loan (24) | 1 |
| Harvard Yenching Library | Offsite Storage (RD) | In-library use (62) | 11 |
| Harvard Yenching Library | Offsite Storage (RD) | Regular Loan (01) | 42,296 |
| Harvard Yenching Library | Offsite Storage (RD) | Regular Loan (61) | 13,341 |
| Harvard Yenching Library | Offsite Storage C (RD) | 14-day loan (26) | 29 |
| Harvard Yenching Library | Offsite Storage C (RD) | Regular Loan (01) | 13,228 |
| Harvard Yenching Library | Offsite Storage C (RD) | Regular Loan (61) | 1,989 |
| Harvard Yenching Library | Offsite Storage J (RD) | 14-day loan (26) | 6 |
| Harvard Yenching Library | Offsite Storage J (RD) | Regular Loan (01) | 2,570 |
| Harvard Yenching Library | Offsite Storage J (RD) | Regular Loan (61) | 45 |
| Harvard Yenching Library | Offsite Storage K (RD) | 14-day loan (26) | 946 |
| Harvard Yenching Library | Offsite Storage K (RD) | Regular Loan (01) | 6,344 |
| Harvard Yenching Library | Offsite Storage K (RD) | Regular Loan (61) | 3 |
| Harvard Yenching Library | Offsite Storage V (RD) | Regular Loan (01) | 1,328 |
| Harvard Yenching Library | Offsite Storage V (RD) | Regular Loan (61) | 8 |
| Harvard Yenching Library | Offsite Storage W (RD) | 7-day loan (24) | 1 |
| Harvard Yenching Library | Offsite Storage W (RD) | Regular Loan (01) | 316 |
| Harvard Yenching Library | Offsite Storage W (RD) | Regular Loan (61) | 47 |
| Harvard Yenching Library Total | | | 83,172 |
| Tozzer | Offsite Storage (RD) | In-library use (02) | 1 |
| Tozzer | Offsite Storage (RD) | Regular Loan (01) | 8,244 |
| Tozzer | Offsite Storage SPEC.COLL. (RD) | 7-day loan (64) | 29 |
| Tozzer | Offsite Storage SPEC.COLL. TOZ-LC (RD) | Regular Loan (01) | 1 |
| Tozzer | Offsite Storage TOZ-LC (RD) | Regular Loan (01) | 364 |
| Tozzer Total | | | 8,639 |
| Widener Library | Offsite Storage (Judaica) (RD) | Regular Loan (01) | 1 |
| Widener Library | Offsite Storage (Judaica) (RD) | Special Collections requestable (91) | 2 |
| Widener Library | Offsite Storage (RD) | 7-day loan (24) | 7 |
| Widener Library | Offsite Storage (RD) | In-library use (02) | 146 |
| Widener Library | Offsite Storage (RD) | Regular Loan (01) | 181,349 |
| Widener Library | Offsite Storage (RD) | Regular Loan (61) | 4 |
| Widener Library | Offsite Storage SCP (RD) | 7-day loan (64) | 742 |
| Widener Library Total | | | 182,251 |
| Grand Total | | | 359,275 |
| Library Name | Location Name | Item Policy | Number of Items at HD |
|---|
| Andover-Harvard Theological Library | Historical Collections -- Offsite Storage (HD) | Special Collections requestable (91) | 64 |
| Andover-Harvard Theological Library | Historical Collections -- Offsite Storage folio (HD) | Special Collections requestable (91) | 1 |
| Andover-Harvard Theological Library | Historical Collections -- Tillich Archive -- Offsite Storage (HD) | Special Collections requestable (91) | 1 |
| Andover-Harvard Theological Library | LOST Offsite Storage | Suppressed (88) | 1 |
| Andover-Harvard Theological Library | Offsite Storage (HD) | In-library use (02) | 5 |
| Andover-Harvard Theological Library | Offsite Storage (HD) | Regular Loan (01) | 46,482 |
| Andover-Harvard Theological Library | Offsite Storage Brittle Book (HD) | Regular Loan (01) | 108 |
| Andover-Harvard Theological Library | Offsite Storage SCP (HD) | 7-day loan (64) | 7 |
| Andover-Harvard Theological Library | Offsite Storage folio (HD) | Regular Loan (01) | 236 |
| Andover-Harvard Theological Library | Offsite Storage port. (HD) | Regular Loan (01) | 6 |
| Andover-Harvard Theological Library Total | | | 46,911 |
|---|
| Cabot Science | Offsite Storage (HD) | 1-day loan (20) | 1 |
| Cabot Science | Offsite Storage (HD) | 3-day loan (22) | 584 |
| Cabot Science | Offsite Storage (HD) | 4-day loan (23) | 198 |
| Cabot Science | Offsite Storage (HD) | 7-day loan (64) | 7 |
| Cabot Science | Offsite Storage (HD) | In-library use (02) | 1 |
| Cabot Science | Offsite Storage (HD) | Regular Loan (01) | 2,050 |
| Cabot Science | Offsite Storage (HD) | Regular Loan (28) | 81,622 |
| Cabot Science | Offsite Storage (HD) | Regular Loan (61) | 3,063 |
| Cabot Science | Offsite Storage SCP (HD) | 7-day loan (64) | 86 |
| Cabot Science | Offsite Storage SCP (HD) | Regular Loan (28) | 20 |
| Cabot Science Total | | | 87,632 |
|---|
| Countway Medicine | Offsite Storage (HD) | In-library use (02) | 3 |
| Countway Medicine | Offsite Storage (HD) | Regular Loan (28) | 44,027 |
| Countway Medicine | Offsite Storage (HD) | Regular Loan (61) | 1 |
| Countway Medicine Total | | | 44,031 |
| Documents (Lamont) | Offsite Storage (HD) | Regular Loan (01) | 1 |
| Documents (Lamont) Total | | | 1 |
| Ernst Mayr Library | Offsite Storage (HD) | In-library use (02) | 44 |
| Ernst Mayr Library Total | | | 44 |
|---|
| Fine Arts Library | Offsite Special Collections (HD) | Special Collections requestable (91) | 4 |
| Fine Arts Library | Offsite Storage (HD) | 7-day loan (64) | 103 |
| Fine Arts Library | Offsite Storage (HD) | In-library use (02) | 17,332 |
| Fine Arts Library | Offsite Storage (HD) | Regular Loan (01) | 115,310 |
| Fine Arts Library | Offsite Storage (HD) | Suppressed (88) | 0 |
| Fine Arts Library | Offsite Storage SCP (HD) | 7-day loan (64) | 607 |
| Fine Arts Library Total | | | 133,356 |
|---|
| Fine Arts-Rubel | Offsite Storage (HD) | In-library use (02) | 912 |
| Fine Arts-Rubel | Offsite Storage (HD) | Regular Loan (01) | 12,256 |
| Fine Arts-Rubel Total | | | 13,168 |
| Frances Loeb Library | Offsite Storage (HD) | 1-day loan (20) | 7,373 |
| Frances Loeb Library | Offsite Storage (HD) | Regular Loan (01) | 7,762 |
| Frances Loeb Library | Offsite Storage (HD) | Regular Loan (61) | 238 |
| Frances Loeb Library | Offsite Storage (HD) | Suppressed (88) | 11 |
| Frances Loeb Library | Offsite Storage SCP (HD) | 1-day loan (20) | 2 |
| Frances Loeb Library | Offsite Storage SCP (HD) | 7-day loan (64) | 26 |
| Frances Loeb Library Total | | | 15,412 |
|---|
| Gutman Education | Offsite Storage (HD) | In-library use (02) | 8 |
| Gutman Education | Offsite Storage (HD) | Regular Loan (01) | 5,705 |
| Gutman Education | Offsite Storage (HD) | Regular Loan (61) | 144 |
| Gutman Education | Offsite Storage SCP (HD) | 7-day loan (64) | 191 |
| Gutman Education | Offsite Storage SCP (HD) | In-library use (02) | 3 |
| Gutman Education Total | | | 6,051 |
|---|
| Harvard Kennedy School | Offsite Storage (HD) | 3-day loan (22) | 2 |
| Harvard Kennedy School | Offsite Storage (HD) | 3-hour loan (11) | 1 |
| Harvard Kennedy School | Offsite Storage (HD) | 7-day loan (64) | 1 |
| Harvard Kennedy School | Offsite Storage (HD) | Regular Loan (01) | 7,771 |
| Harvard Kennedy School | Offsite Storage (HD) | Regular Loan (61) | 4 |
| Harvard Kennedy School | Offsite Storage ARC (HD) | Regular Loan (01) | 6 |
| Harvard Kennedy School Total | | | 7,785 |
|---|
| Harvard Law School Library | Offsite Storage (HD) | 14-day loan (26) | 1 |
| Harvard Law School Library | Offsite Storage (HD) | 2-hour loan (10) | 56 |
| Harvard Law School Library | Offsite Storage (HD) | 28-day loan (61) | 13 |
| Harvard Law School Library | Offsite Storage (HD) | 7-day loan (24) | 15 |
| Harvard Law School Library | Offsite Storage (HD) | In-library use (02) | 340 |
| Harvard Law School Library | Offsite Storage (HD) | Regular Loan (01) | 350,904 |
| Harvard Law School Library | Offsite Storage (HD) | Restricted loan (04) | 2 |
| Harvard Law School Library | Offsite Storage Rare (HD) | Regular Loan (01) | 1 |
| Harvard Law School Library | Offsite Storage SCP (HD) | 7-day loan (64) | 34 |
| Harvard Law School Library Total | | | 351,366 |
|---|
| Harvard Yenching Library | Offsite Storage (HD) | 14-day loan (26) | 1,598 |
| Harvard Yenching Library | Offsite Storage (HD) | 3-day loan (22) | 4 |
| Harvard Yenching Library | Offsite Storage (HD) | 7-day loan (24) | 6,080 |
| Harvard Yenching Library | Offsite Storage (HD) | 7-day loan (64) | 1 |
| Harvard Yenching Library | Offsite Storage (HD) | In-library use (02) | 10 |
| Harvard Yenching Library | Offsite Storage (HD) | In-library use (62) | 30 |
Harvard Yenching 10 | | (K) | 6 |
| (V) | 129 |
| (W) | 6 |
| DVD (K) | 5 |
| GEN | 4 |
| Offsite Storage (HD) | 205,657 |
| Offsite Storage (RD) | 56,275 |
| Offsite Storage C (HD) | 104,019 |
| Offsite Storage C (RD) | 15,240 |
| Offsite Storage J (HD) | 23,865 |
| Offsite Storage J (RD) | 2,618 |
| Offsite Storage K (HD) | 33,865 |
| Offsite Storage K (RD) | 7,281 |
| Offsite Storage V (HD) | 13,897 |
| Offsite Storage V (RD) | 1,336 |
| Offsite Storage W (HD) | 5,785 |
| Offsite Storage W (RD) | 364 |
| VCD (C) | 1 |
| Harvard Yenching Library Total | | 470,443 |
|---|
| Loeb Music Library | Offsite Storage (HD) | 53,870 |
| Offsite Storage A (HD) | 50 |
| Offsite Storage SCP (HD) | 130 |
| Seeger Room | 1 |
| Loeb Music Library Total | | 54,051 |
|---|
| Tozzer | GEN | 9 |
| Offsite Storage (HD) | 38,238 |
| Offsite Storage (RD) | 8,168 |
| Offsite Storage SPEC.COLL. (HD) | 22 |
| Offsite Storage SPEC.COLL. (RD) | 26 |
| Offsite Storage TOZ-LC (HD) | 11,298 |
| Offsite Storage TOZ-LC (RD) | 364 |
| Tozzer Total | | 58,125 |
|---|
| Widener Library | European Languages Division (HD) | 9 |
| GEN | 15 |
| Offsite Storage (HD) | 2,678,433 |
| Offsite Storage (Judaica) (HD) | 397 |
| Offsite Storage (Judaica) (RD) | 2 |
| Offsite Storage (RD) | 150,893 |
| Offsite Storage SCP (HD) | 846 |
| Offsite Storage SCP (RD) | 742 |
| UNASSIGNED location | 2 |
| WID-LC | 33 |
| Widener Library Total | | 2,831,372 |
|---|
| Grand Total | | 4,204,971 |
|---|
ReCAP Shared Collection Item Counts By Library & Location & Item Policy
Data below current as of 8/9/2019.
| 8,244 |
| Offsite Storage TOZ-LC (HD) | 11,283 |
| Offsite Storage TOZ-LC (RD) | 364 |
| Tozzer Total | 57,903 |
| Widener Library | European Languages Division (HD) | 6 |
| GEN | 1 |
| Middle Eastern Division (HD) | 2 |
| Offsite Storage (HD) | 2,602,815 |
| Offsite Storage (Judaica) (HD) | 2 |
| Offsite Storage (RD) | 185,032 |
| Widener Library Total | 2,787,858 |
| Grand Total | 4,080,366 |
ReCAP Shared Collection Item Counts By Library & Location & Item Policy
Data below current as of 7/5/2021.
| Library Name | Location Name | Item Policy | Total |
| Andover-Harvard Theological Library | Offsite Storage (HD) | Regular Loan (01) |
155605Harvard Yenching Library | | 759 |
| Special Coll. (HDSP) -- Offsite Storage (HD) | Regular Loan ( |
61Harvard Yenching Library | Offsite Storage (HD)42,290 | | 1 |
| Special Collections requestable (91) |
2 Yenching Library| Theological Library Total | 44,773 |
| Cabot Science | Offsite Storage |
C Harvard Yenching Library14-day loan (26) | 52 | | Regular Loan (01) | 82,732 |
| Regular Loan (61) | 2,169 |
| Offsite Storage |
C HDHarvard Yenching Library7-day loan (24) | 45 | | Regular Loan (01) | 1,897 |
| Cabot Science Total | 86,798 |
| Countway Medicine | Offsite Storage |
C Offsite Storage C (HD)| (HD) | In-library use (02) | 1 |
| Regular Loan (01) |
95,146 | Harvard Yenching Library | 8,781 | Harvard Yenching | 1 |
| Countway Medicine Total | 43,933 |
| Fine Arts Library | Offsite |
Storage J 14-day loan (2653Harvard Yenching Library | J 7-day loan (24Harvard Yenching Library | Offsite Storage J 124 | | 114,867 |
| Rubel Offsite Special Collections (HD) |
7-day loan (64Harvard Yenching Library | 1 | J Harvard Yenching In-library use (62) | 1 | | Regular Loan (01) | 12,206 |
| Fine Arts Library Total | 127,449 |
| Frances Loeb Library | Offsite Storage |
J Offsite Storage J (HD)23,437 | Harvard Yenching Library | 246Harvard Yenching Library| Frances Loeb Library Total | 7,988 |
| Gutman Education | Offsite Storage |
K 14-day loan (26Harvard Yenching Library3,777 | | 5,122 |
| Regular Loan (61) | 134 |
| Offsite Storage |
K HD3-day loan (22| Harvard Yenching Library | Offsite Storage K (HD) | 7-day loan (24) | 51 |
| Harvard Yenching Library | Offsite Storage K (HD) | In-library use (02) | 7 |
| Harvard Yenching Library | Offsite Storage K (HD) | Regular Loan (01) | 29,985 |
| Harvard Yenching Library | Offsite Storage K (HD) | Regular Loan (61) | 57 |
| Harvard Yenching Library | Offsite Storage V (HD) | 14-day loan (26) | 3 |
Harvard Yenching Library | Offsite Storage V (HD)| ,055 |
| Regular Loan (61) | 173 |
| Gutman Education Total | 6,484 |
| Harvard Kennedy School | Offsite Storage (HD) | Regular Loan (01) | 7,741 |
| Regular Loan (61) | 4 |
| Harvard Kennedy School Total | 7,745 |
| Harvard Law School Library | GEN | Regular Loan (01) | 1 |
| Offsite Storage (HD) | In-library use (02) | 2 |
| Regular Loan (01) |
13853Harvard Yenching Library | Offsite Storage V (HD)| 376 |
| Offsite Storage (RD) | In-library use (02) | 1 |
| Regular Loan ( |
61)51| 01) | 90,799 |
| Harvard Law School Library Total | 429,179 |
| Harvard Yenching Library | Offsite Storage |
W 14day loan 26| Harvard Yenching Library | Offsite Storage W (HD) | 7-day loan (24) | 198 |
Harvard Yenching Library | Offsite Storage W (HD)25 | Harvard Yenching Library| 11 |
| Regular Loan (01) | 152,882 |
| Regular Loan (61) | 42,100 |
| Offsite Storage (RD) | In-library use (02) | 2 |
| Regular Loan (01) |
4,847 | | 41,894 |
| Regular Loan (61) | 13,312 |
| Offsite Storage |
W 61715 | | Harvard Yenching Library Total | | | 387,076 |
|---|
Loeb Music Library | Merritt Room Offsite Storage (HDMerritt Room Offsite Storage (HD)| 94,628 |
| Regular Loan (61) | 8,771 |
| Offsite Storage C (RD) | Regular Loan (01) |
14 | Loeb Music Library | Loeb Music Library | Merritt Room | ,988 |
| Offsite Storage J (HD) |
Special Collections requestable (91| Loeb Music Library | Offsite Storage (HD) | 3-hour loan (13) | 9,441 |
Loeb Music Library52 | | 23,405 |
| Regular Loan (61) | 244 |
| Offsite Storage J ( |
HDLoeb Music LibraryIn-library use (02) | 3 | | Regular Loan (01) | 2,570 |
| Regular Loan (61) | 45 |
| Offsite Storage K (HD) | 14-day loan (26) | 5 |
| In-library use ( |
62Loeb Music Library | Offsite Storage (HD)4 | | 5 |
| Regular Loan (01) | 29,947 |
| Regular Loan ( |
01Loeb Music Library42,652 | HD281 | Loeb Music Library | 6,350 |
| Regular Loan (61) | 3 |
| Offsite Storage V (HD) | Regular Loan ( |
61Loeb Music Library1,718 | | 13,863 |
| Regular Loan (61) | 51 |
| Offsite Storage |
SCP HD| Loeb Music Library Total | | | 54,016 |
|---|
| Tozzer | Offsite Storage (HD) | 7-day loan (64) | 1 |
Tozzer | Offsite Storage (HD7-day loan (64) | 130 | | Regular Loan (01) | 1,328 |
| Regular Loan (61) | 8 |
| Offsite Storage W (HD) | Regular Loan (01) | 4,703 |
| Regular Loan (61) | 704 |
| Offsite Storage W (RD) | In-library use (02) | 2 |
| Regular Loan (01) |
1 | TozzerOffsite Storage (HD) | 315 |
| Regular Loan (61) | 48 |
| Harvard Yenching Library Total | 452,426 |
| Loeb Music Library | Offsite Storage (HD) | Regular Loan (01) |
38,152 | Tozzer | 6 | Tozzer | Offsite Storage SPEC.COLL. (HD) | 7-day loan (64) | 18| 931 |
| Loeb Music Library Total | 27,830 |
| Tozzer | Offsite Storage |
SPEC.COLL. Tozzer1 | TOZ-LC HDTozzerIn-library use (02) | 1 | | Regular Loan (01) | 8,244 |
| Offsite Storage TOZ-LC (HD) | Regular Loan (01) | 11, |
292Tozzer| 279 |
| Regular Loan (61) | 4 |
| Offsite Storage TOZ-LC ( |
HD614 | | 49,476| 57,903 |
| Widener Library | European Languages Division (HD) | Regular Loan (01) | 6 |
Widener Library | Offsite Storage |
| GEN | Regular Loan (01) | 1 |
| Middle Eastern Division (HD) |
7day loan 24Widener Library30,577 | 7day | hour loan Digital Reserves ( |
64Offsite Storage (HD)25 | Widener Library | | Widener Library | Offsite Storage (HD) | None | 8 |
Widener Library | Offsite Storage (HD)736 | | 404 |
| In-library use (62) | 5 |
| Regular Loan (01) | 2, |
616478| Widener Library | Offsite Storage (HD) | Regular Loan (28) | 11 |
Widener Library | Offsite Storage | 363 |
| Regular Loan (61) | 40 |
| Temporarily prohibited (89) | 1 |
| Offsite Storage (Judaica) (HD) | Regular Loan ( |
61Widener Library89 | HDSuppressed (88Offsite Storage (Judaica) (HD)30 | Widener Library | Offsite Storage (Judaica) (HD)| 150 |
| In-library use (62) | 1 |
| Regular Loan (01) |
279 | Widener Library | | 184,876 |
| Regular Loan (61) | 4 |
| Special Collections requestable (91) |
124 | Widener Library | Offsite Storage SCP (HD) | 7-day loan (64) | 846 | 649209 | | 3,845,534
Impact on Ongoing Workflows
- Staff should not remove markings that indicate that an item has a retention commitment (currently Item Statistic Note 2 and 583 field.
- Staff should always check items for retention commitment marking in item record and should not withdraw items from the collection that are marked as committed to retain.
- Workflow documentation will be provided in coming months for cases in which a withdrawing a previously committed item is required (lost or damaged items).
- Workflow documentation will be provided in coming months for marking item data and holdings 583 notes (including, potentially, $3) when new commitments are made.
Future Batch Commitments
In future, LTS can partner with libraries to provide batch services to mark items for retention in cases when more than 200 items have been committed.
- Libraries should create and itemized set of item records in Alma.
- Libraries should submit an Alma support ticket to request retention marking.
- LTS will schedule batch update processes for set of itemized and holdings.
Project Background
https://wikiharvardwiki.harvardatlassian.edunet/confluencewiki/x/k5LjDQ
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