DRAFT
Best Practice
The Metadata Standards Working Group recommends use of MARC21 field 710 for local collection names, with the use of the appropriate 3-character Harvard local code in a subfield 5.
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Finding a home for local collection names has been notoriously difficult for some time. There is no perfect spot in MARC21 coding for this information. The 830 (Series Added Entry--Uniform Title) field might seem to be a good choice, but it should not be used without a paired series statement (490) or general note (500), and is intended for controlled titles. Field 710 (Added Entry--Corporate Name) seems to be illogical since it is a field for corporate names. There are perhaps more sensible local fields (897 (Local Series Added Entry--Corporate Name) or even 899 (Local Series Added Entry--Uniform Title)), but these local fields are vulnerable to loss in future data conversions.
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Please note: all local collection names should be used with a $5 and a local Harvard three-character code to prevent the information from being exported to OCLC and to protect the field from possible overlay. While not strictly required for unique materials (e.g., manuscripts and archival collections), units may choose to use the $5 for these materials as well.
Examples
MARC21 710
710 2_ $$a Julio Mario Santo Domingo Collection. $$5 hou
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Simple conversion
830 0 $$a $$a Harvard College Library Assyrian Collection. $$5 wid
to
710 2_ $$a $$a Harvard College Library Assyrian Collection. $$5 wid
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710 2_ $$a Pre-Kangzhan and Kangzhan Period Preservation Project, $$n microform no. 95-0041:02. $$5 yen
830 0 $$a Harvard Risorgimento preservation microfilm project. $$n Project 1a ; $$v 05002. $$5 hul
Converts to
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l