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- Researcher requests use of RCA material.
- Public Services staff assess the request, determine how many folders/boxes need screening, and recall material from HD
- Public Service Services staff alert archivists of the screening request, the amount of folders, and discuss timeframe.
- Archivist screens folders for 50/80 restrictions.
- Archivists records all screening outcomes on folder, on red card on box, in SL Tracker notes field.
- Archivist communicates back to Public Services staff which folders may be used and which must remain closed.
- Public Services staff communicate with researcher and request permission from Dean.
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Other records: Anything less than 50 years old (in 20172018, this means 19671968) must be screened. In general we look for the following kinds of material: personnel records, Radcliffe College financial information, Harvard University-generated records. Past practice has tended to close material dealing specifically with the 1999 merger of Radcliffe College and Harvard University. Going forward we will be less likely to close this material as long as it does not include the above kinds of information.
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If you screen a folder and determine it has student records....
and A. it is otherwise open to research:
and B: it is otherwise closed for 50 years: