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Contents
General Information Regarding the Input of Data in MARC Holdings Records
Part 1: Monographic Holdings Examples
1a. Single-part monographs
Example 1: Single-part monograph
Example 2: Single-part monograph bound with another monograph
1b. Multipart monographs
Example 3: Non-print materials
Example 4: Made-up collection
Example 5: Multipart monograph with replacement volumes
Example 6: Multipart monograph with individual titles consisting of dates
Example 7: Multipart monograph with individual titles and parts published out of order
Example 8: Multipart monograph with multiple levels of enumeration
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Example 9: CD-ROM in pocket |
1d. Loose-leaf publications and services
Example 21: Single-volume loose-leaf
Example 22: Loose-leaf service with multiple sections, transfer binders, updates, etc.
Part 2: Monographic Series Examples
Example 23: Multipart volumes within a series – Basic example
Example 24: Multipart volumes within a series – Complex example
Example 25: Multipart volumes within a series – No date on piece
Example 26: Multipart work published out of order in a monographic series and classed together
Example 27: Series numbering vs. subseries numbering
Example 28: Publication date used as chronology for monographic series
Part 3: Serial Holdings Information
Example 29: Serial containing volumes in different editions
Example 30: Regular frequency with extra issue
Example 31: Combined issues
Example 32: Expanding abbreviated numbering and chronology
Example 33: Incomplete volumes and breaks
Example 34: Publication patterns that can be compressed but not expanded
Example 35: Numbering inconsistent
Example 36: Error in numbering
Example 37: Missing numbering — unnumbered issues in numbered volumes
Example 38: Continuous numbering as second level of enumeration
Example 39: Alternative numbering
Example 40: Missing Captions
Example 41: Captions — New series in captions
Example 42: Captions — Captions in different languages
Example 43: Captions — Ordinal numbers
Example 44: Captions — Roman numerals
Example 45: Chronology spanning a calendar year
Example 46: Chronology — Multi-year coverage
Example 47: Chronology — Issues spanning a calendar year
Example 48: Recording gaps
Example 49: Chronology as enumeration
Example 50: Publication date used as chronology
Example 51: Using coverage and publication dates
Example 52: Chronology — Date identified by year, month, day
Example 53: Chronology — Seasonal subdivisions
Example 54: Chronology — Non-astronomical seasons
Example 55: Chronology — Two-week subdivisions
Example 56: Limited retention
Example 57: Serial with some issues bound with another serial
3a. Supplementary Material for Serials
Example 58: Describing supplementary material with its own numbering
Example 59: Describing supplements without their own numbering
Example 60: Recording the type of supplement or the title of a supplement
3b. Indexes
Example 61: Coding the 855/865 fields
Example 62: Recording the type of index or the title of an index
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This document is intended to provide examples of recording holdings data for single part monographs, multipart monographs, and serials. The holdings examples illustrate principles given in the document Holdings Records in the HOLLIS Catalog: Standards and Guidelines, authored by the Harvard University Library Continuing Resources Working Group (CRWG). The examples generally pertain to printed materials - in Alma, most electronic resources do not require holdings records (except for Harvard-digitized resources, which remain under discussion).
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L. Legacy holdings records may contain chronology patterns in which the name of the chronological element is repeated, e.g., |i (year/year). This former practice was used to indicate that a chronological designation spanned more than one year, month, etc. It is not necessary to update such repeated chronology pattern elements.
Contents/Examples
Part 1: Monographic Holdings Examples
1a. Single-part monographs
Example 1: Single-part monograph
Example 2: Single-part monograph bound with another monograph
1b. Multipart monographs
Example 3: Non-print materials
Example 4: Made-up collection
Example 5: Multipart monograph with replacement volumes
Example 6: Multipart monograph with individual titles consisting of dates
Example 7: Multipart monograph with individual titles and parts published out of order
Example 8: Multipart monograph with multiple levels of enumeration
1c. Supplementary material
Example 9: CD-ROM in pocket
Example 10: DVD with booklet
Example 11: Monograph with accompanying material
Example 12: Monograph with single-part accompanying material (nonprint example)
Example 13: Monograph with multipart accompanying material without sequential designation
Example 14: Monograph volume with various kinds of accompanying material
Example 15: Multipart set with accompanying unnumbered supplement
Example 16: Numbered index volume and material in pockets
Example 17: Multipart monograph with supplements to individual issues and indexes
Example 18: Multipart bibliographic item with replacement volumes, extra numbered volumes, unnumbered volumes, and pocket parts
Example 19: Supplement cataloged on its own bibliographic record
Example 20: Work with cumulative supplements
1d. Loose-leaf publications and services
Example 21: Single-volume loose-leaf
Example 22: Loose-leaf service with multiple sections, transfer binders, updates, etc.
Part 2: Monographic Series Examples
Example 23: Multipart volumes within a series – Basic example
Example 24: Multipart volumes within a series – Complex example
Example 25: Multipart volumes within a series – No date on piece
Example 26: Multipart work published out of order in a monographic series and classed together
Example 27: Series numbering vs. subseries numbering
Example 28: Publication date used as chronology for monographic series
Part 3: Serial Holdings Information
Example 29: Serial containing volumes in different editions
Example 30: Regular frequency with extra issue
Example 31: Combined issues
Example 32: Expanding abbreviated numbering and chronology
Example 33: Incomplete volumes and breaks
Example 34: Publication patterns that can be compressed but not expanded
Example 35: Numbering inconsistent
Example 36: Error in numbering
Example 37: Missing numbering — unnumbered issues in numbered volumes
Example 38: Continuous numbering as second level of enumeration
Example 39: Alternative numbering
Example 40: Missing Captions
Example 41: Captions — New series in captions
Example 42: Captions — Captions in different languages
Example 43: Captions — Ordinal numbers
Example 44: Captions — Roman numerals
Example 45: Chronology spanning a calendar year
Example 46: Chronology — Multi-year coverage
Example 47: Chronology — Issues spanning a calendar year
Example 48: Recording gaps
Example 49: Chronology as enumeration
Example 50: Publication date used as chronology
Example 51: Using coverage and publication dates
Example 52: Chronology — Date identified by year, month, day
Example 53: Chronology — Seasonal subdivisions
Example 54: Chronology — Non-astronomical seasons
Example 55: Chronology — Two-week subdivisions
Example 56: Limited retention
Example 57: Serial with some issues bound with another serial
3a. Supplementary Material for Serials
Example 58: Describing supplementary material with its own numbering
Example 59: Describing supplements without their own numbering
Example 60: Recording the type of supplement or the title of a supplement
3b. Indexes
Example 61: Coding the 855/865 fields
Example 62: Recording the type of index or the title of an index