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These codes are used throughout the examples:
| month | 01-12 | ||
| day | 01-31* | ||
| season | 21 | spring | |
| 22 | summer | ||
| 23 | autumn | ||
| 24 | winter |
*Codes for days are used only in 853-855 |x and |y, where two digits are required. The actual days of the month of issues are recorded in subfields of the 863-865 with one or two digits and no leading zero.
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Example 29: Serial containing volumes in different editions
A. Use an 863 |z for note explaining volumes published in different editions. In many circumstances, it will be preferable to catalog different editions on separate analytic records, especially if there are many volumes in later editions. For serials containing volumes in different editions:
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Alternatively:
Holdings record:
853 00 |8 1 |a no. |i (year)
863 40 |8 1.1 |a 250-259
863 41 |8 1.2 |a 260 |z 2nd ed.
863 41 |8 1.3 |a 261 |z 4th ed.
863 40 |8 1.4 |a 262-266
863 41 |8 1.5 |a 267 |z 2nd ed.
863 40 |8 1.6 |a 268-272
863 41 |8 1.7 |a 273 |z 5th ed.
863 41 |8 1.8 |a 274 |z 2nd ed.
863 41 |8 1.9 |a 275 |z 5th ed.
863 40 |8 1.10 |a 276-281
B. In cases in which a term used to convey that an issue has been revised or corrected is presented in combination with the enumeration or chronology, it is best practice to record the information about the revised or corrected nature of the issue in subfield |z, rather than including it in an enumeration or chronology subfield.
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Publications that have either the year or the numbering in an abbreviated form (i.e., understood digits are omitted) should be expanded to full form. This rule applies to volume and issue numbers (e.g., no. 123/4 should be recorded as 123/124) and years (e.g., 1988/89 should be recorded as 1988/1989). (ANSI/NISO Z39.71, sec. 5.5.5.2)
A. Example of numbering (on piece as v. 2, no.21/2):
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete – 50-94% of journal held]
853 00 |8 1 |a v. |b no. |i (year)
863 41 |8 1.1 |a 2 |b 21/22 |i 1988
B. Example of year (on piece as 1988/89):
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Example 33: Incomplete volumes and breaks
A. Incomplete volumes and breaks are recorded in separate 863 fields.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete (95-100%)]
008/22-24: eng [language code English]
853 20 |8 1 |a v. |b no. |u 4 |v r |i (year) |j (month) |w q |x 03
863 40 |8 1.1 |a 1 |b 1-2 |i 1985 |j 03-06 |w g
863 41 |8 1.2 |a 1 |b 4 |i 1985 |j 12
B. Another publication is issued with two issues per volume. The second issue of one volume is published with the first issue of the next volume (i.e., this is the intention of the publisher and not a local binding decision). As long as a library holds full volumes, the holding display is fairly straightforward, but when gaps occur (issues are missing), the MARC 21 Format for Holdings Data cannot easily handle this publication pattern.
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| Anchor | ||||
|---|---|---|---|---|
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A. A publication may have primary numeric designations of issues and alternative numeric designations. In cases where there are two concurrent numbering systems to be recorded, the primary numbering is recorded in subfield |a through subfield |f, and the alternative numbering is recorded in subfields |g and |h. Subfield |g information should be present in any 863 field that shows two systems of numbering.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94% of journal held]
008/22-24: eng [language code English]
853 20 |8 1 |a v. |b no. |u 12 |v r |g no. |i (year) |j (month) |w m |x 03
863 40 |8 1.1 |a 22 |b 4-5 |g 122-123 |i 1983 |j 06-07
B. The following serial is identified at the highest level (subfield |a of the 853/863 fields) by year and at the second level by restarting numbering (subfield |b). (See also Example 49 for a fuller discussion of chronology as enumeration.) There is also a continuously incrementing alternative numbering scheme ("issue no.") that is coded in subfield |g. Chronological designations of year and month are recorded in subfield |i and subfield |j.
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For more information concerning pieces that have continuous numbering as the second level of enumeration, see Appendix E of the Holdings Records in the HOLLIS Catalog policy document (see link at Bibliographic Standards Working Group (iSite holding area).
Example 40: Missing captions
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Code 008/22-24 for the language of the captions to generate the ordinal number for public display. (Note: as of 2018, ordinal numbers are generated in English, regardless of the code in 008. Continue to code for the correct language of the captions.)
A. Example: designations appear on piece as "Third, 1989":
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94% of journal held]
008/22-24: eng [language code English]
853 00 |8 1 |a + |i (year)
863 41 |8 1.1 |a 3 |i 1989
B. Example: designations appear on piece as 6ème édition, 1986:
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Convert designations in roman numerals or numbers written as words to their arabic number equivalents (ANSI/NISO Z39.71, sec. 5.5.4.3). This instruction also applies to rare serials, since some automated uses of coded holdings data rely on arabic numbers.
A. Issue in hand: Anno XII no. 2 Maggio 1983
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94% of journal held]
008/22-24: ita [language code Italian]
853 00 |8 1 |a anno |b no. |i (year) |j (month)
863 41 |8 1.1 |a 12 |b 2 |i 1983 |j 05
B. The following journal is issued in two parts each year. The title page presentation of enumeration on one is: Vol.1(VIII) with date 1992. A second issue has title page presentation of enumeration as: Vol.2 (VIII) with publication date 1992, and a third issue has title page presentation of enumeration as: Vol.1 (IX) with date 1993 The roman numeral VIII represents the annual volume number. "Volume 1" represents the first of two parts within the annual volume, “volume 2” represents the second part of the volume.
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would produce a display that looks like this in the public catalog: núm.759(1996/1997:dic./enero)
A. To produce the desired display of "núm.759(1996:dic./1997:enero)" the combined form of the date may be recorded as a literal in 863 |i.
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Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete]
008/22-24: spa [language code Spanish]
853 00 |8 1 |a núm. |i (year) |j (month) |w b
863 40 |8 1.1 |a 700-757 |i 1987-1996 |w g
863 41 |8 1.2 |a 759 |i 1996:dic./1997:enero |w g
863 40 |8 1.3 |a 761-764 |i 1997 |j 04/05-10/11
B. In older records, Harvard's former recommended practice of using 853 |j (date) may be encountered (see below). However, it is not possible to predict issues with this pattern and literals must be used for the dates in 863 |j. It is not necessary to change these records to reflect current recommended practice.
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There are two values to |w: "g" (published gap or gap break), or "n" (nonpublished gap or nongap break). Code "g" is used when parts that have been published are lacking in a library collection. Code "g" is also used when the cause of the gap is unknown or in doubt.
A. Example: library owns v. 1-5, 7-10 of a periodical. Volume 6 was published, but the library never received it, or it was lost, or the exact reason why the library does not own volume 6 is not known.
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The 863 |w code "n" is used when the break is due to unpublished part(s) or a lack of continuity in the enumeration and chronology of the parts.
B. Example: the periodical below was not published in 1916:
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| Anchor | ||||
|---|---|---|---|---|
|
A. When a publication is identified only by chronological designations and has no enumeration, the chronology is recorded in subfields |a to |f of the 853/863. The chronology subfields (|i to |m) are not used.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete]
853 00 |8 1 |a (year)
863 40 |8 1.1 |a 1976-1978
B. A serial designated by year with restarting numbering is entered with the chronology as the highest level of enumeration and the restarting numbers as the second level of enumeration.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete]
853 00 |8 1 |a (year) |b no.
863 40 |8 1.1 |a 1988 |b 1-3
C. But, when a serial is identified by year and there is no enumeration and issues of each year are also identified by month (or other second level chronology), code chronology in subfield |a and subfield |b.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete]
008/22-24: eng [language code English]
853 00 |8 1 |a (year) |b (month)
863 41 |8 1.1 |a 1988 |b 01
D. When a serial is identified by year, the year can be both the highest level of enumeration and the highest level of chronology. When issues of each year are numbered starting with one, and each issue is also identified by month (or other second level chronology), code enumeration in subfield |a and subfield |b, and code chronology in subfield |i and subfield |j. . In some cases, the year is not stated as a level of enumeration but must be inferred by the fact that the issue numbering restarts each year.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 1 [complete]
008/22-24: ger [language code German]
853 00 |8 1 |a (*) |b no. |i (year) |j (month)
863 40 |8 1.1 |a 1988 |b 4-6 |i 1988 |j 04-06
Note: Prediction and display of holdings don't work correctly in Alma when both 853 |a and |i have (year), so we use (*) in subfield |a.
E. The following serial is designated by year, restarting numbering and a continuous numbering scheme (alternative numbering). (See also Example 39 for a fuller discussion of alternative numbering.) Because the numbering restarts with each year, it does not by itself uniquely identify a piece; year must be used as the highest level of enumeration in the 853/863 subfield |a.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94% of journal held]
853 20 |8 1 |a (year) |b zesz. |u 6 |v r |g (*) |w t |y ce21/2,3/4,5/6
863 41 |8 1.1 |a 1982 |b 3/4 |g 123/124 |w g
863 40 |8 1.2 |a 1983-1984 |g 127/128-137/138
863 41 |8 1.3 |a 1985 |b 1/2 |g 139/140
F. Some serials have as their highest level of enumeration ordinal-year numbering that has a chronological-like aspect, e.g. année, año, Jahrgang. For example, Bulletin de l’Association de géographes français is identified by ordinal-year numbering (année), a restarting number, and two levels of chronological designation.
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94% of journal held]
008/22-24: fre [language code French]
853 10 |8 1 |a +année |b (*) |u 12 |v r |i (year) |j (month)
863 40 |8 1.1 |a 63-64 |i 1986-1987
863 40 |8 1.2 |a 65 |b 1-4 |i 1988 |j 01-04 |w g
863 40 |8 1.3 |a 65 |b 7-8 |i 1988 |j 07-08 |w g
863 40 |8 1.4 |a 65 |b 10-12 |i 1988 |j 10-12
863 40 |8 1.5 |a 66-68 |i 1989-1991
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Example 54: Chronology — Non-astronomical seasons
A. La Communauté des chrétiens was identified at first by one level of enumeration and two levels of chronology. The chronological designations were year and liturgical season (in French). In 1969, the seasonal designation was removed and the issues were identified by year and a restarting number (from 1-4). In 1978, the title began a new series (which is coded as part of the highest level of enumeration in subfield |a of the 853 field) with continuous numbering. Also, the seasonal designation returned (liturgical seasons of the Catholic Church in France – Noel, Pâques, Saint-Jean, Saint Michel).
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: 4 [holdings level 4]
008/06: 4 [currently received]
008/16: 2 [incomplete-50-94%]
008/22-24: ^^^ [language code blank]
853 00 |8 1|a no.|i (year) |j (season)
863 40 |8 1.1|a 37-48|i 1960/1961-1962/1963 |w g
863 41 |8 1.2 |a 50 |i 1964 |j Pâques |w g
853 20 |8 2 |a (year) |b no. |u 4 |v r
863 40 |8 2.1 |a 1969-1971
863 40 |8 2.2 |a 1972 |b 1-3 |w g
863 40 |8 2.3 |a 1973
863 40 |8 2.4 |a 1974 |b 1-2 |w g
863 41 |8 2.5 |a 1974 |b 4
863 40 |8 2.6 |a 1975-1976 |w g
863 40 |8 2.7 |a 1977 |b 2-4 |w g
853 00 |8 3 |a nouv.sér.:no |i (year) |j (season)
863 40 |8 3.1 |a 2-4 |i 1978 |j Pâques-Saint Michel
863 40 |8 3.2 |a 5-32 |i 1979-1985
B. Isla (Mangilao, Guam) has two levels of enumeration and two levels of chronology. The second level of chronology identifies each issue as either "Rainy Season" or "Dry Season."
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H77 0^ |t Bd. 28 (1987): Forschungen zur deutschen Landeskunde |f 000105587
Example 58: Current serial using 966 to reflect current issues
This technique is used for serials that are currently received. Instead of listing every volume received, one can use a summary holdings and let the patron know that we have current issues. For more detailed instructions with screen shots, see: https://harvardwiki.atlassian.net/wiki/x/UYlEAw
Holdings record:
LDR/06: y [serial item holdings]
LDR/17: m [holdings level mixed]
008/06: 4 [currently received]
853 10 |8 1 |a (year) |w a
863 40 |8 1.1 |a 1998/2000-2001 |w g
863 40 |8 1.2 |a 2015/2017-2017/2019
966 30 |8 2 |a 2018/2020-current
Note: 966 |8 is the next whole number in sequence–no decimals used