In 2009 (after the completion of the pilot project to collect women’s blogs) we began collecting web sites created by individuals and organizations whose papers/records are at the library.
Currently (2017) the Harvard Library is moving captured and new websites from WAX to Archive-it. Until further notice, if you find a website that needs to be captured, please let Laura Peimer know. More to come!
While completing the finding aid, the processor should include a file unit description of the web site, even if it has not yet been harvested.
Ideally, by the time the processor has completed the finding aid, a first harvest will have been successful and the web content will have been added to the Schlesinger Library Sites web archiving collection (SL Sites). The Digital Librarian/Archivist will supply Paula Aloisio with a URN for the collection’s archived content, and Paula will add the hot link(s) to the finding aid. If the URN is not available when the finding aid is complete, the finding aid will still be posted and the URN/link will be added by Paula later. The processor should, however, include all the information as if the web content were available.
The work flow will take this shape:
- Oftentimes the donor agreement will list the donor's website for archiving. If a website is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site for the person or organization. If the processor finds a web site he or she will contact Kathy Jacob about requesting permission to archive the site or will contact the donor directly for permission.
- If a web site is found and will be archived, the processor checks to see if the site is already being captured in Archive-It: https://archive-it.org/collections/8237.
- If the web site isn't in Archive-It, the processor sends web site URL to Laura Peimer to begin harvesting of site. At this point, the processor should be able to tell Laura whether the site needs a one-time capture or if it should be harvested annually or bi-annually and if there's anything particularly important on the site that we should ensure the Archive-It crawler captures.
- If a web site exists and is being archived, the processor will add the following to the finding aid (see Sonia Fuentes for example: http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01256):
- In the Scope and Content: “XX’s web site is being captured periodically as part of Schlesinger Library’s web archiving program."
EXAMPLE: Also included is Griffin's web site, which is being captured periodically as part of Schlesinger Library's web archiving program.
See Papers of Susan Griffin finding aid.
- In the Scope and Content: “XX’s web site is being captured periodically as part of Schlesinger Library’s web archiving program."
- In file unit descriptions, use “E” as the container followed by a file unit number
EXAMPLE: E.1. Michelle Obama's web site, 2010-ongoing. [hot link added by Paula]
- In the added entries include "Web sites"
- *Please note: we are no longer adding “electronic records” in the quantity or in the added entries.
- In the added entries include "Web sites"
- The collection, series, and subseries dates should exclude the website date(s), which should only appear in the item description (e.g., E.1. Web site, 2010-ongoing)
Note about processing addenda: We include links to archived websites in the finding aid and HOLLIS record for both the original collection and any addenda.
If you have a website in your finding aid, please mention it to Paula when you give her the XML document for review. She will need to create a "NET holdings" for the bib record. Processors shouldn't worry about this, but should let her know so she can plan to make the necessary record.