When there are born digital photographs in a collection, consult Joanne Donovan, the Audiovisual/Photograph Archivist. Normally these data are transferred off of their original carrier(s) and stored on the library’s server or in the DRS (as opaque objects) until processing. During processing, born digital photographs will be appraised in the same way non-digital photographs are appraised. The images will eventually be cataloged in VIA, so processors should include the usual statement regarding cataloging photographs in scope and content note.
If files are earmarked for deposit in the DRS, the following descriptions must be added to the finding aid:
- In the quantity, include: “electronic records”
EXAMPLE: 36.25 linear ft. (86 file boxes, 1 card file box) plus electronic records
- In file unit descriptions, use “E” as the container followed by a file unit number
EXAMPLE: E.1. Photographs of family, [dates]. [hot link added by Paula]
- In the added entries include "Electronic records"
Finding aid example: Alice Rossi papers