Setting up Aeon Web Delivery for In-House Scans

When you are scanning items on the KIC scanner for readers, we can now delivery images (single JPG, PDF, TIF or ZIP file) via Aeon itself.

With Aeon 3.8, things are a bit simpler. JPG, PDF, GIF, PNG, TIFF, and ZIP files can be uploaded to the server directly from the Request.

Make sure you are on the "Process" tab of the Request (which must have a photoduplication status active)

Then, click "upload item" on the right side of the ribbon. Choose the File you would like to upload. It does not need to have been renamed with the transaction number. That will be done automatically.

At this point, depending on the size of the file, Aeon will hang for a while. Wait until the confirmation pop-up appears.

The Order status of the transaction(s) must be "Order Delivered" for the image to be accessible to the reader.

You should use the email template "HOU - ItemDelivered" (on the Email tab of a transaction) to let the reader know their order is ready

NOTE: Only one JPG, TIF, or PDF may be delivered per transaction number (ZIP files would be a way to attach multiple images for one transaction)

Backup Instructions (deprecated)

Setting up Aeon Web Delivery Folder

This first part will help you set up the FTP access to let you drag and drop items from your computer to Aeon for delivery

Navigate to Start Menu > Computer-HOU-[YOURUSERNAME]-PS (name might slightly differ)
Right click on the right side of window
Choose "Add a Network Location"
Click "Next"
Make sure "Choose a custom network location" is chosen, then click "Next"
Type "ftp://216.54.119.57" in the "Internet or network address" box, then click "Next"
Uncheck "Log on anonymously" and type "pdf" in the "User name" box, then click "Next"
Change the name for the network location to something useful to you, like "Aeon Web Delivery," then click Next
Click "Finish" (leaving "Open this network location when I click Finish" checked)
Type "mab6vEveSA" in the password field, and check off "Save password" at the bottom in the window that opens. Click "Log on"

pdf
mab6vEveSA

That's the UN/PW pair to connect to ftp://216.54.119.57 (which is the Aeon production server). This will only give access to write new files to the PDF folder. You cannot edit or delete anything, and you cannot edit any web files

Files allowed: JPG, PDF, GIF, PNG, TIFF, and ZIP.

Delivering Images with Aeon Web Delivery

Some details about delivering images/files with Aeon Web Delivery

You must navigate to the PDF folder and put JPG, TIF or PDF files there
JPG, TIF images or PDFs must be named with the transaction number of the Aeon Order/Request (e.g. 175196.pdf)
Only one JPG, TIF, or PDF may be delivered per transaction number (ZIP files would be a way to attach multiple images for one transaction)
The Order status of the transaction(s) must be "Order Delivered" for the image to be accessible to the reader.
You should use the email template "ItemDelivered" (on the Email tab of a transaction) to let the reader know their order is ready

Creating ZIP files for multiple JPG images

You may need to deliver individual images in some instances, when a single JPG or PDF won't suffice. Here's a quick guide to creating a ZIP file in Windows.

Select all of the images you would like to deliver via ZIP file
Right-click on the selected images
Choose "Send to" > "Compressed (zipped) folder"
Rename the ZIP folder with the transaction number (e.g. 175196.zip)
Drag and drop or copy to pdf folder in the Aeon Web Delivery
Follow instructions (4) and (5) above in "Delivering Images with Aeon Web Delivery"
Be aware, that some readers may have trouble opening ZIP folders

For more details, take a look at the Aeon 3.7 Documentation about Order Delivery.