Starting draft of FAQ for Trainers/Facilitators -- stock answers

For staff who are part of ITS but work *at* the Music library -- It would be safe for these staff to always be signed in at Eda Kuhn Loeb Music Library, though not technically required to do all of their work.

When do you have to sign in at a specific location?

Not all tasks are limited or governed by sign-in location!

Searching, creating items (outside of the receipts process), doing anything in the Metadata editor, creating orders, etc. are not impacted by where one is signed in.
- (Some of these tasks may be impacted by roles and permissions, but not by the sign in location.)
Where you are signed in will affect certain Fulfillment tasks; Receiving orders; and Work orders.

If you have location-specific questions not covered below:

send those to the co-chairs of ASWG (add hyperlink for best email), as there are likely ordering and receiving associations that we were unaware of at migration
The ASWG will also see about finalizing the various migration maps so that those will be available to consult which may help answer some of these questions

What about if I work at Music?

For staff who are part of ITS but work *at* the Music library

Doesn’t matter where you are signed in

Must sign in at specific location

For placing an order, staff do not have to be signed in at any specific location

Staff should choose Eda Kuhn Loeb Music Library as the PO owner for any order created where material should be sent to directly to Music
- (Aleph order unit MUS01, used by ITS staff at Music for scores and sound recordings ordered from and received at the Music library, has migrated over to Alma as Eda Kuhn Loeb Music Library as the PO owner)

For receiving an order, staff must be signed in at Eda Kuhn Loeb Music Library

For cataloging work: staff do not have to be signed in at any specific location

To scan in a work order and or edit it: staff must be signed in at Eda Kuhn Loeb Music Library

For ITS staff at 625 who place Music library monograph orders that are received at 625

Doesn’t matter where you are signed in

Must sign in at specific location

For placing an order, staff do not have to be signed in at any specific location

Staff should choose ITS 625 Acquisitions as the PO owner
- Aleph order unit MUS02, used by ITS staff at 625 who order for Music, has migrated over to Alma as ITS 625 Acquisitions as the PO owner)

For receiving an order, staff must be signed in at ITS 625 Acquisitions

For cataloging work: staff do not have to be signed in at any specific location

To scan in a work order and or edit it: staff must be signed in at ITS 625 Acquisitions

What about if I work at Houghton?

Some staff at Houghton also do technical services work for Poetry and Theatre materials as well. The ASWG provided this helpful info:

Fortunately ASWG anticipated this somewhat for Houghton and touched base with Susan Pyzynski when working on the migration maps.
- HOU uses 3 distinct Aleph order units for these: POE01, THE01 and HOU01.
- We mapped the migration for these to remain 3 separate PO owners:
  - Poetry Room (Lamont)
  - Theatre collection
  - Houghton
- We also added Poetry and Theatre as served libraries for the HOU Tech Services department, so receiving for all three can take place when a user is “at” HOU Tech Services