REMEMBER: Only designated staff members are permitted to run jobs. Refer to the matrix at Jobs & Batch Processes to see which staff members are approved to run which jobs.

This import profile is designed for vendor records that include the Harvard Alma 001 MMS ID in the 001 field. It will overlay the existing Alma record and should be used with great caution. No other matching criteria will be evaluated other than 001. 

Requirements:

• Vendor records must be in UTF8 encoding format. Non-Latin fields should be in 880 pairs. 
• Input file should be in MARC format (not MARCXML)
• Vendor record must have Alma MMS ID in 001 field. If it does not match to an existing Alma record it will not load. 

Results:

• No inventory will be created, unless field 049 is present. (See below for details). 
• If a record is locked by a staff member it will not be overlaid.
• The incoming record will overlay the Alma record, with certain field being protected. See list of protected fields here: https://wiki.harvard.edu/confluence/x/y1HKDQE

Holding and Item Creation (optional)

• This profile can be used to create a holding and item. This profile cannot be used to create a holding only. 
• If the 852 matches to an existing holding, items will be added to that holding. 
• 852 $b and $c will be used to create a holding and item. If subfields 2,h,i,x,z are present, they will be mapped to the 852 of the holding. 
• If 852 and 049 are absent no holding or item will be created
• Item details:

Holding field mapping (Optional)

If present in the input file these holding fields will be mapped to the Alma holding: 

• 506
• 541, 562, 563
• 853, 863
• 909, 920

Example use case:

• Your vendor retrieves our bib via z39.50 and updates the record in their system. They then send you a file of updated bibs with the Harvard Alma MMS ID in the 001 field