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Note

Calendar submissions do not automatically appear on the calendar. Each submission is reviewed by the Office of Communications within 1 to 2 business days. We recommend submitting events at least 2 weeks before the event date. 

About the project

Launched January 2021, the beta version of a new Events Calendar features an improved appearance and a simplified set of event types and categories intended to improve the experience of creating, finding, and sharing events.

Why post to the events calendar? 

  • The events calendar is the place of record for all Harvard Chan School events.
  • This is the calendar that is linked to from the school’s home page. 
  • If you wish to have your event promoted in the Kiosk internal newsletter or on the Harvard Chan School flagship social channels, you must first submit the event to the calendar. 

We want to hear from you

This mitigation is the first phase of a project to improve the Events Calendar for Harvard Chan School.

The Department of Information Technology and the Office of Communications look forward to hearing your feedback on how we can improve the calendar experience for both visitors to our site and administrators who plan events. Provide feedback here.

How to post an event

Post date

This is the date that your request was submitted, not the date of the event itself. Do not change this field. 

Required fields

Event title  

  • Short, descriptive titles work best. Ex: “COVID-19, Obesity, and Systemic Racism,” or “Post-Election Community Space.” 
  • The title “Brown Bag Lunch” gives insufficient information, while “Department of Psychology Monthly Lecture Series: James Polk, Best-Selling Author, Talk Followed by Q&A” contains too much information.  

Event URL 

  • Use this field to link to a Zoom registration page, or to information on another Harvard Chan School website, such as a departmental website.  
  • You may only enter one link in this field. If your event has multiple related links, you should put additional links in the event description. 

Event description  

  • We recommend that you include:
    • an overview of the event that includes the topic area and format
    • names and titles of any speakers
    • target audience for the event (students, postdocs, faculty etc)
  • Before submitting your event, make sure the description is free of typos and has consistent formatting. See the Harvard Chan School style guide for more information.
  • Do not center align the event description text.

Contact information 

  • Provide the name and email of the person who will receive inquiries about this event. Phone number is optional. 
  • You can check “hide” if you wish to hide this contact information from the public. Note: We strongly recommend that you provide at least one method for event attendees to contact you. 

Calendar 

  • Events can appear on more than one calendar. To pick more than one, click “select multiple.” 
  • How to choose a category or categories: 
    • School-wide events: Events that are open to Harvard Chan School staff, students, or faculty 
    • University-wide events: Events that are open to Harvard affiliates (this includes events that require HUID for entry) 
    • Public events: Events that are open to the general public. Events that require HUID should NOT be listed on this calendar. 
    • Academic calendar: This calendar is exclusively for academic dates and deadlines as well as dissertation defenses and oral exams. Only the Office of the Registrar may make changes to this calendar. 

Event type 

  • Events may only have ONE “event type.” Please pick the category that is the “best fit” for your event: 
    • Lectures / Seminars / Forums: Virtual and in-person events where the primary focus is a speaker or panel of speakers. 
    • Trainings and Workshops: Skill-building, professional development, and technology training would all fall into this category. 
    • Conferences and Symposia: Virtual and in-person multi-part events that take place over the course of a day or multiple days. 
    • Social and Community-Building Events: Community dialogues, celebrations, and outings would all fall into this category. 

Event Date 

  • The default is a “single day” event. You may select “recurrence” for events that have multiple dates.
  • Dates are formatted MM/DD/YYYY 

Event Time 

  • If your event does not have a specific start time, select “all day event.” 
  • Please use Eastern Standard Time for all event start and end times. 
  • If the event has no set end time, check the box for “no end time” 

Optional fields 

Event location 

  • Choose “Virtual Event” for all remote events. 

Location URL 

  • Please IGNORE this field.  

Event Image 

Additional Event Info 

  • Ignore all fields under this heading 

Submission

After reviewing all your information for accuracy, select “+Finished” to submit your event.  

Assistance

For questions and help with the web calendar, please contact digitalcomms@hsph.harvard.edu.





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