Posting to the Events Calendar

About the project

Launched January 2021, the new Events Calendar features an improved appearance and a simplified set of event types and categories intended to improve the experience of creating, finding, and sharing events.

Why post to the events calendar? 

• The events calendar is the place of record for all Harvard Chan School events.
• This is the calendar that is linked to from the school’s home page. 
• If you wish to have your event promoted in the Kiosk internal newsletter or on the Harvard Chan School flagship social channels, you must first submit the event to the calendar. 

We want to hear from you

The Department of Information Technology and the Office of Communications look forward to hearing your feedback on how we can improve the calendar experience for both visitors to our site and administrators who plan events. Provide feedback here.

How to post an event

Click here for an instructional video on submitting your event.

Post date

This is the date that your request was submitted, not the date of the event itself. Do not change this field. 

Required fields:

Event title  

• Short, descriptive titles work best. Ex: “COVID-19, Obesity, and Systemic Racism,” or “Post-Election Community Space.” 
• The title “Brown Bag Lunch” gives insufficient information, while “Department of Psychology Monthly Lecture Series: James Polk, Best-Selling Author, Talk Followed by Q&A” contains too much information.  

Event description 

• Before submitting your event, make sure the description is free of typos and has consistent formatting. See the Harvard Chan School Communications Guide for more information.
• Do not center align the event description text.

Event Date 

• The default is a single day event. You may select Multi-day for events that have multiple dates.
• Dates are formatted MM/DD/YYYY 

Event Time 

• If your event does not have a specific start time, select “All day.” 
• All times should be entered as Eastern Standard Time.

Event Image 

• Images that contain large amounts of text are not compliant with Harvard University accessibility best practices. 
• If you have any text in your image, it MUST appear in the description and/or alt text for the image. This allows people who use assistive technology (such as screen readers) to get information about your event. 

Image cropping tools

Photoshop offers a free online image cropping tool (free account registration required). When using this tool, set crop ratio setting to 3:2 then resize image to 1200x800. When downloading the result, set the filetype to JPG, and quality to 95%.

Additionally, all Harvard University faculty, staff, and students are eligible for Adobe Creative Cloud (which includes Adobe Photoshop) with 100GB of Adobe Cloud Storage. Click here for more information on accessing the Adobe Creative Cloud suite of applications.

• You must have the rights to distribute any image you upload. 
  • The Office of Communications provides a gallery of images that are free for School affiliates to use for their events. 
    • Click here to access the Events Calendar Stock Gallery(password: juMPf0r3st)
  • To find inexpensive or free royalty-free imagery, we recommend the following websites: 
    • Unsplash(free)
    • io(free)
    • Pixabay(some free)
    • Shutterstock
    • iStock
    • Alamy
  • Need additional assistance with photos? Contact calendar@hsph.harvard.edu.

Event Website and Registration URL

• You may only enter one link in each field. If your event has multiple related links, you should put additional links in the event description. 

Calendar 

• Events can appear on more than one calendar. 
• How to choose a category or categories: 
• Public events: Events that are open to the general public. Events that require HUID should NOT be listed on this calendar. 
• School-wide events: Events that are open to Harvard Chan School staff, students, or faculty 
• University-wide events: Events that are open to Harvard affiliates (this includes events that require HUID for entry) 

Event types

• Conferences and Symposia: Virtual and in-person multi-part events that take place over the course of a day or multiple days. 
• Deadline: Application deadlines for fellowships, awards, and other opportunities,
• Lectures / Seminars / Forums: Virtual and in-person events where the primary focus is a speaker or panel of speakers. 
• Social and Community-building Events: Community dialogues, celebrations, and outings would all fall into this category. 
• Trainings and Workshops: Skill-building, professional development, and technology training would all fall into this category. 

Venue Type

• Whether this event is in-person, virtual, both, or has no location (i.e. an academic date).

Assistance

For questions and help with the web calendar, please contact calendar@hsph.harvard.edu.

For technical assistance with this form, please contact helpdesk@hsph.harvard.edu.