scope: A "best practice" guide for use by technical services staff who create or edit records pertaining to theses and dissertations.
submitted by: Kate Bowers (kate_bowers@harvard.edu), Beth Iseminger (biseming@fas.harvard.edu), Karen Nipps, June Rutkowski (rutkowsk@fas.harvard.edu), Summer Unsinn (summer_unsinn@radcliffe.harvard.edu), Karen Young (karen_young@gse.harvard.edu), Isabel Quintana, co-chair (quintana@fas.harvard.edu), Thomas Ma, co-chair (tma@law.harvard.edu).
maintained by: Metadata Standards Working Group
Purpose
This document covers both published and unpublished theses. It does not cover revisions, adaptations, or theses that are published commercially after they are submitted. Please note that DASH does not consider itself a publisher. Therefore theses deposited in DASH are considered unpublished.
Leader
LDR/06: Select appropriate code, or use another code as needed for other formats.
a = non-manuscript language material (for published theses)
d = manuscript notated music
f = manuscript cartographic material
t = manuscript language material, including typescripts and print-outs (for unpublished theses, except for special collections/archival repositories)
008 Field
008/06 type of date =”s” (if only year given in 264)
008/06 type of date =”e” (if applicable, i.e. month or month and day included in 264);
008/07-10 date 1 = year
008/11-14 date2 = mmdd (if applicable, i.e. month month and day included in 264; use blanks for day if only month given);
008/24 content= “m” (theses) (if code is available, depending on format)
Example: 008 080829e201303^^xx^m^^^^^bm^^^000^0^eng^d
This example is for a thesis dated March 2013.
Thesis author
100 1_ |a Name, |e relationship designator.
Example: 100 1_ |a Gallogly-Swan, Katie Louise, |e author.
Publication information (for published theses)
264 _1 |a Place of publication : |b Publisher, |c Date of publication.
Example: 264 _1 |a Stockholm : |b Stockholm University, |c 2014.
(optionally may add) 264 _4 |c ©2014
Date of production (for unpublished theses)
264 _0 |c date of production.
Transcribe from title page as it appears on the piece
Example: 264 _0 |c 2014.
264 _0 |c March 2014.
Degree Granted Date (optional)
500 |a Degree granted Month Year. (if this information is available)
Example: 500 __ |a Degree granted May 2014.
Thesis Note
Formatted
502 |b Degree |c Institution |d date
Example: 502 __ |b Ph. D. |c Harvard University |d 2014.
Unformatted
Optionally add a 2nd unformatted 502 if you want to add a term, or further information about the degree or the institution.
Example: 502 __ |a Thesis (Masters of Architecture in Urban Design)--Harvard Graduate School of Design, 2014.
Genre Heading
Prefer LCGFT terms:
655 7 |a Academic theses. |2 lcgft
OR
655 _7 |a Theses. |2 aat
These terms are available from the AAT: Theses, Doctoral dissertations, Masters theses.
Advisors, Committee Members (repeatable)
700 1 |a Name, |e relationship designator.
Example: 700 1_ |a Smith, John, |e degree supervisor.
700 1_ |a Smith, John, |e degree committee member.
degree committee member: A person serving on a committee that supervises a student's thesis or dissertation.
degree supervisor: A person, such as an advisor or supervisor of thesis or dissertation research, overseeing either an academic degree or thesis.
(An alternative practice is used for electronically submitted theses at Harvard. The names will be entered as 720s since no effort is made to enter them using any cataloging criteria.)
Degree Granting Institution/Department (repeatable)
710 2 |a Institution, |e degree granting institution.
710 2 |a Institution. |b Subordinate body (if available) |t term defined by the community. [Thesis, Third Year Paper, etc.]
Example: 710 2_ |a Harvard University, |e degree granting institution.
710 2_ |a Harvard University. |b Department of Anthropology. |t Senior honors theses.
Item Material Type
Please note: The Item Material Type for theses and dissertations should reflect the carrier type (Book, CD-ROM, Sound Recording (CD), etc.). The Metadata Standards Working Group does NOT recommend the use of the "Thesis" Item Material Type for these items, since it does not relate to carrier information and may be confusing.