DRAFT
Introduction
This Best Practice should be used in conjunction with Cataloging Theses and Dissertations: Best Practices.
Please note that the following instructions relate to E-theses and dissertations that are cataloged individually. The cataloger should be aware that the majority of theses will continue to be batch processed, and will thus not adhere to these best practices. See in particular the note below relating to MARC 21 field 720.
Bibliographic Records
Leader
LDR/06 MAT TYPE = “a” ,“c”, "e", etc. or… (language material, notated music, cartographic material, etc.)
Please note that even though Harvard considers student-submitted theses to be unpublished, the material type should reflect the status of the piece in hand; manuscript or typescript codes should only be used for hand-written, hand-typed, or hand-drawn materials.
LDR/07 = Bib Lvl = m
006
006/00 = “m”
006/06 = “o”
006/09=”d” (document) (for example)
Other 006/09 type of computer file values are documented in the 008 MARC documentation https://www.loc.gov/marc/bibliographic/bd008c.html
Example:
006 ## m o d (In OCLC)
006 ## $$a m####|o##d######## (In Alma)
007
007/0 = “c”
007/1 = “r” (other codes as appropriate)
Other 007 codes are documented in the 007 MARC documentation https://www.loc.gov/marc/bibliographic/bd007.html
Example for basic text theses:
007 ## $a c $b r $d | $e n (in OCLC)
007 ## $$a cr#|n||||||||| (in Alma)
008
008/15-17 (Ctry) Use the location of the degree granting institution in the 008 place
Example: mau
008/23 (Form): “o”
If MAT TYPE = "a," 008/24 (Cont) = "m"
264
Please note that Harvard considers all student-submitted theses to be unpublished, regardless of format.
Example: 264 #0 $c 2022.
300
300 ## $a 1 online resource [extent]) : $b [illustrations] [NO $c]
Example:
300 ## $a 1 online resource (vii, 76 pages) : $b music.
33x
Examples:
336 ## $a text $b txt $2 rdacontent
336 ## $a notated music $b ntm $2 rdacontent
337 ## $a computer $b c $2 rdamedia
338 ## $a online resource $b cr $2 rdacarrier
347
Digital file characteristics (RDA 3.19). Used to encode file characteristics and size (some of this information was formerly in 300 and 516). Required if known.
Examples:
Textual thesis saved as PDF
347 ## $a text file $2 rdaft
347 ## $b PDF
347 ## $c 182 KB
Musical score saved as PDF
347 ## image file $2 rdaft
347 ## $b PDF
347 ## $d 175 KB
Sound recording saved as MP3
347 ## audio file $2 rdaft
347 ## $b MP3
347 ## $f 32 kbps
Video recording saved as MP4
347 ## video file $2 rdaft
347 ## $b MP4
347 ## $f 24fps
500
Source of description should be given.
Examples:
500 ## $a Title from first page of PDF file.
500 ## $a Title from PDF title page/cover/caption.
(720 for uncontrolled names)
Please note that batch processing of theses and dissertation result in otherwise controlled names being placed in the uncontrolled 720 field. This field should not be used for individually cataloged items.
Holdings Records
Please consult as appropriate: Best Practices for NET Holdings for Locally Digitized Materials
Example: 856 41 $$u http://nrs.harvard.edu/urn-3:FHCL:38613258 $$z Provides access to page images of entire work