General note for materials coming out of manuscript collections
A special vendor code has been created to use on order records for materials coming to us from manuscript collections: XSCHMS
This code should only be used for these particular items and should NEVER be used for any orders that we are paying for in Aleph or for regular gifts that come to us from other non-manuscript sources.
Depending on whether the manuscript collection was a purchase or a gift please use the following codes for acquisition method: g (for gifts) or pc (paid for on collective record, for purchased collections)
If you are using pc please make a note on the order record mentioning that the item was paid for outside of Aleph as part of the "collection name" using manuscript funds.
Ti-Grace Atkinson
If there are manuscript notes laid in these books treat them like the items laid into Charlotte Perkins Gilman books, except that the material will be included with Ti-Grace's papers.
Santo Domingo Collection
/wiki/spaces/itsprojects/pages/37360187
Background/Content/Summary
TBA
Physical Processing
Bookplate: From the Julio Mario Santo Domingo Collection
Housing: As usual
Barcode: As usual
Order Record:
Vendor code: XGIFT
Acquisitions Method: g
Order Group: sdc
Library Note: From the Julio Mario Santo Domingo Collection
Holding Record:
| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | d (deposit) |
| 12 (gen retention policy) | 8 |
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 541 | 0_ | c | Deposit; |
| a | Julio Santo Domingo III; | ||
| b | Geneva, Switzerland; | ||
| d | 2012 April. | ||
| 5 | sch |
| 561 | 1_ | a | Deposit, Julio Santo Domingo III, April 2012.
|
| 5 | sch |
| 561 | 1_ | a | Forms part of the Julio Mario Santo Domingo Colleciton. |
| 5 | sch |
ONLY IF A BOOKPLATE IS PRESENT FOR THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:
| 561 | 1_ | a | Bookplate of the Fitz Hugh Ludlow Memorial Library. |
| 5 | sch |
852: As usual
Marking: As usual
Statistics: H10 #c sdc
Bibliographic Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 710 | 2_ | a | Julio Mario Santo Domingo Collection. |
| 5 | sch |
| HBP | _ _ | a | GIFT_415_SANTOD |
ONLY IF THERE IS A LIBRARY BOOKPLATE FROM THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:
| 710 | 2_ | a | Fitz Hugh Ludlow Memorial Library, |
| e | former owner. | ||
| 5 | sch |
Macros
Templates
Notes
Scanning Key Content
yes
Julia Child Foundation gift
Background/Content/Summary
TBA
Physical Processing
Bookplate: From the Collection of Julia Child (printed)
Housing: Regular -- depending on format
Barcode: Yes
Order Record:
Vendor code: XSCHCHILD (julia child foundation, set up specifically for this project)
Acquisitions Method: g
Order Group: jcf
Library Note: From the Collection of Julia Child
Holding Record:
| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | g (gift) |
| 12 (gen retention policy) | 8 |
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 541 | 0_ | c | Gift; |
| a | Julia Child Foundation; | ||
| d | 2014. | ||
| 5 | sch |
| 561 | 1_ | a | From the collection of Julia Child. |
| 5 | sch |
Macro will prompt for addition of 562, 563
| Field | Indicators | Subfield | Value | Notes |
|---|---|---|---|---|
| 561 | 1_ | 3 | Vol. [volume number]: ; | If applicable |
| a | [Note on other inscriptions, bookplates, stamps, etc.] | If applicable | ||
| 5 | sch |
| Field | Indicators | Subfield | Value | Notes |
|---|---|---|---|---|
| 562 | 3 | Vol. [volume number] | If applicable; See http://www.loc.gov/marc/bibliographic/bd562.html for more details on each of the subfields | |
| a | [Identifying markings] | E.g., Pencil marks and annotations in Julia Child's hand throughout. | ||
| b | [Copy identification] | E.g., Copy number 500 of 505. | ||
| c | [Version identification] | Rarely notes; discuss if you think applicable | ||
| e | [number of copies] | |||
| 5 | sch |
Statistics: H10 #c jcf ; included in macro
Bibliographic Record:
Macro will prompt user to place the cursor in the appropriate location before adding in 655s based on selection from predfined list, (author's inscription, publisher's bindings, etc.), and also to add a 7001_$aChild, Julia, $eformer owner. $5sch
Macros
G:\SCHLES\COLLECTION SERVICES\BOOKS\Books' Macros\Current Acquisitions Macro Files\Julia Cataloging.mex
Specially modified macro set with similar key activations to Cataloging macro file–Cataloging file must be closed to use Julia Cataloging, and vice versa.
2 core macros, one for items without call numbers, one for items with.
Templates
Notes
Scanning Key Content:
Treatment of annotation to be considered
Use the separate USB drive for this project
Keep on separate fund code
Distinguish copyright vs public domain