General Harvard Library best practices for local information:
Best Practice for MARC 21 Fields Describing Local Information
Schlesinger specific examples and practices
Please note as of 2019 Harvard Library no longer requires $$5 for local holdings fields but it can still be included. Schlesinger has been using $$5 in holdings records but has stopped using it in the 562 and 563 fields as of October 2021. In these examples and in the macros, the $$5 has been removed from the 562 and 563 fields.
561
5611_$$a Author's inscription on page 2 of cover: To Barb: Sushi's just like friendship -- simple + real. xoxo Hal. $$5 sch
5611_$$a Gift of Sherrie Tuck. $$5 sch
5611_$$ Received with the papers of Candida Royalle. $$5 sch
562
562_ _$$a Front cover detached.
562_ _$$a Annotations and markings throughout.
562_ _$$a Local drug store information printed on back cover: Sold by Mercier's Drug Store, Perryville, Mo.
562_ _$$c 2nd printing, April 1976.
563
563 Binding statements
Statements from Macros to copy
563_ _$$a Bound in original [color] cloth.
563_ _$$a Bound in original [color] boards; in dust jacket as issued.
563_ _ $$a Bound in original [color] cloth; in dust jacket as issued.
563_ _$$a Bound in original color illustrated boards.
563_ _$$a Bound in original color illustrated paper covers.
563_ _$$a Bound in original paper covers.
Other examples:
563_ _$$a Gold comb binding with illustrated blue paper covers.
563_ _$$a Original color illustrated paper covers. (use for items that are stapled, etc and not "bound")
563_ _$$a Original yellow paper covers.
563_ _$$a Single sheet pamphlet printed on yellow paper.
583
583 Housing statements
(These are not displayed in the catalog)
CMI
5830_$$a housed $$c 20210330 $$i box $$x CMI $$2 pda $$5 sch
Colibri
5830_$$3 cover $$a housed $$c 20210330 $$x Colibri $$2 pda $$5 sch
Dust jacket
5830_$$3 dust jacket $$a housed $$c 20210330 $$x polyester film $$2 pda $$5 sch
Envelope
5830_$$a housed $$c 20210330 $$i envelope $$2 pda $$5 sch
Ziplock
5830_$$a housed $$c 20210330 $$z polyethylene zip lock bag with stiffener $$x Gaylord $$2 pda $$5 sch583
583 Conservation notes
920 Cataloging Statistics field
Current practice :
LTS instructions on the use of the 920
Usage at Schlesinger:
92011$$a type of cataloging $$d Title cataloged date (yyyymmdd) $$e SL $$f six character net id (what your 3 letter/3 number computer user is)
example:
92011$$a ce $$d 20210330 $$e SL $$f abc123
Full list of $$b Type of cataloging codes and definitions for use by Schlesinger
cc = Copy/clean cataloging – no edits
se = Copy/simple edits
ce = Copy/complex edits
oc = original cataloging
saoc = Serial title added/original
sacc = Serial title/copy cataloging
sace = Serial title/complex editing
sah = serials added holdings
sai = serial title/issues only added
la = Local holding added to existing record in Alma (that has other library's holdings on it)
dbc = database cleanup
ca = copy added (i.e. an additional Schlesinger copy)
va = vol. added (to an already cataloged holding)
cs = copy switched (doesn’t count as cataloged that date, but will be reflected in that’s year’s work)
cr = copy replaced (again doesn’t count as cataloging – also add 852 #x Replacement copy)
dbc = database cleanup (doesn’t count as cataloging; represents cleanup/upgrade work on older records as you encounter them)
Historical use of Harvard-Defined Reporting Fields prior to Alma 920 field
Item records
Current practice as of 10/2021 (pre-Aeon implementation)
Item policy: 62 In-library use (item will be requestable in Hollis)