Boxed Fiction - Romance fiction, etc.

Cataloging of Romance Novels

Romance novels are boxed in letter-size Hollinger boxes. Holdings records use the 977 field to link to one book in each box with an item record to retrieve the whole box.

Organization of boxes: (see chart below)

Note: Do NOT keep copy 2s. If SCH owns the book, send the 2nd copy to  Prison Books/BWB/More than Words.

Bib record

020 - SBN converted to ISBN

Series statement

500    First published by statement.

655 _7  Romance fiction. $2 lcgft

As appropriate:

655 _7  Medical fiction. $2 lcgft

650 _0 Nurses $v Fiction.

etc.

HOL record:

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Romance Novels $$i Box 70 $$m (Siefert Collection) $$z Request this item to retrieve all books in Romance Novels Box 70.

                                                                                      $$m (Various Authors, A)

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Romance Novels $$i Box 70 $$m (Siefert Collection) $$z Boxed with TITLE, BARCODE.

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

ex: 977 0_ $$a Seifert, Elizabeth. $$t General hospital. $$f 990148349330203941

(Once the holding is saved, Alma will automatically create a 994 field with a subfield u with a permalink for the for the Hollis record of the first zine in a box. DO NOT delete this field

Helpful binding description language:

When there's a cut-out/peep-hole in the cover, that's called a die-cut, and a hidden/partially hidden illustration on the page after the cover is called a stepback.

Sample 563: Bound in original yellow paper with die-cut window and stepback illustration.

561 if needed for gifts

ex. 561 1_ $$a Gift of Andrea Cawelti.

for Cawelti books with bookplates use: 561 1_ Gift of Andrea Cawelti; illustrated bookplate on page 2 of cover: Cawelti.

583 housing note if needed

ex. $$3 cover $$a housed $$c 20230718 $$x Colibri $$2 pda $$5 sch

Label and marking on physical book:

On upper corner of tp verso write:

Romance Novels

Box #

Barcode on the box   Note: use double barcodes, 1 on the outside and one inside the box.

example in pencil on verso:

Romance Novels

Box 1

RSQNNP

Label on Hollingers:

Romance Novels

Box 1

(Nurse Novels) 

OR

(Jane Smith novels)

Note: Label as appropriate following examples below. 

Notes on previous cataloging and housing practices for Romance Novels

Holding records:

Previously each book in the box would get a number, for example Box 22.1, Box 22.2, etc. These would be noted in the 852 $$i. As of 2023 the decision was made to no longer number the individual books in the box. Boxes 1-90 have this numbering, so going forward the records will reflect the new policy. This will be most noticeable for anyone using the Browse function in Hollis to look through the individual titles in the boxes.

Housing:

Previously all the books housed in Hollingers were either covered with Colbri or housed in zip lock bags with stiffeners. Going forward the boxed romance novels do not need to be covered.

Since the books are no longer being numbered individually in the box or covered, they will not get individual stickers indicating their box as was previous practice.

Organization of Romance Fiction by box

These are grouped separately and housed in Hollinger boxes by category.

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers

Romance Novels

Girlhood Fiction

Cataloged the same as Romance novels except use Girlhood Fiction in subfield h of the 852.

The z note in the 852 for the first book holdings record only (the one with the barcode): $$z Request this item to retrieve all books in Girlhood Fiction Box #.

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Girlhood Fiction $$i Box 1 $$m (Sweet Valley High 1-20) $$z Request this item to retrieve all books in Girlhood Fiction Box 1.

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Girlhood Fiction $$i Box 1 $$m (Sweet Valley High 1-20) $$z Boxed with TITLE, BARCODE.

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers

Pulp Literature

Cataloged the same as Romance novels except use Pulp Literature in subfield h of the 852.

The z note in the 852 for the first book holdings record only (the one with the barcode): $$z Request this item to retrieve all books in Pulp Literature Box #.

For the 1st book in a box:

852 8_ $b SCH $$c HD $$h Pulp Literature $$i Box 1 $$z Request this item to retrieve all books in Pulp Literature Box 1.

Item - only the 1st book in each box has an item.

Barcode (double barcode) on box exterior and inside. Pencil in the barcode on title page verso of each book inside.

For books other than the first one in the box (ones without item records) add the following:

852 8_ $b SCH $$c HD $$h Pulp Literature $$i Box 1 $$z Boxed with TITLE, BARCODE.

977 0_ $$a last name, first name of author in 100 field from first book in box. $$t Title from 245 for first book in box. $$f MMSID for first book in box.

When you begin cataloging a new box, please make sure to record it in the spreadsheet so we do not duplicate box numbers