You are viewing an old version of this page. View the current version.
Compare with Current
View Page History
« Previous
Version 5
Next »
Creating new holdings records
If there is not a NET holding attached to the bibliographic record or if the NET holding is not for the copy that has been digitized, create a new holding by following these instructions.
- Search Physical Titles “MMS ID” or “Local field 900: Aleph number” (with leading zeroes)
- Edit Record
- View Inventory (Ctrl + I)
- Copy the call number for the holding that has been digitized
- Open Templates
- Select MARC21 Holdings > Private > (choose template)
- Choose New
- Fill in the 843, 856, and 908 fields:
- 843 $n: paste call number copied from view inventory step
- $$n Copy digitized: Houghton Library: [CALL NUMBER]
- $$n Copy digitized: Houghton Library: EC65.A100.647b2
- 856: add page or work image in $3, if needed, or remove $3, if not needed; put delivery link in $u; for PDS templates, delete the $z that does not apply; for suppressed PDS templates, add future reproduction instructions and DRS ID
No PDS example:
PDS example:
Suppressed PDS example:
- $$3 [IDENTIFY WORK] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx $$z Color digital images available of entire work $$z Color digital images available of selected pages $$x [FUTURE REPRODUCTIONS] $$x DRS ID: [XXX]
- $$3 (3) $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:5113404 $$z Color digital images available of entire work |x Paper copies for future reproductions |x DRS ID: 28662995
- 908: replace mmdd## with month (2 digits), day (2 digits), and initials (2 letters)
$$b 2018mmdd##
$$b 20180731db
- Save holdings record
- For suppressed holdings, select Tools > Set Management Tags > Suppress from Discovery
- Release bibliographic and holdings records
Adding to existing holdings records
If there is a NET holding attached to the bibliographic record and it contains links to images from the same call number, add the new link to the existing holdings record following these instructions.
(instructions to be added)
Templates
Houghton's Alma templates are based on earlier Aleph templates, updated with guidance from the Use of NET sublibrary in Aleph best practice document and the Harvard Library Preservation NET Holdings Templates and Local Practices document.
NOPDS or PDS
For images that will display via the Image Delivery Service (IDS), use the NOPDS templates. For images displayed through the Page Delivery Service (PDS), use the PDS templates.
GEN or RDM
RDM templates are only used for digital masters, records for print monographs and serials that were created according to the Benchmark for Faithful Digital Reproductions of Monographs and Serials and that will be exported to the Registry of Digital Masters. All other digitized materials use the GEN templates.
SUPPRESSED
Select one of the suppressed templates for any images that will be suppressed from public view.
List of templates
HOU_NET_NOPDS_GEN
LDR #####nx##a22#####1n#4500
008 ######2z####8###4001aa###0000000
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5060 $$a No restrictions on access copy. $$f Unrestricted online access $$2 star $$5 MH
5831 $$a Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7 s2018####maun#s
852 $$b NET $$c GEN
85641 $$3 [IDENTIFY PAGE IMAGE HERE] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx?buttons=y $$z Color digital image available
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_NOPDS_RDM
LDR #####nx##a22#####1n#4500
008 ######2z####8###4001aa###0000000
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5060 $$a No restrictions on access copy. $$f Unrestricted online access $$2 star $$5 MH
538 $$a Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. $$u http://purl.oclc.org/DLF/benchrepro0212
5831 $$a Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7 s2018####maun#s
852 $$b NET $$c RDM
85641 $$3 [IDENTIFY PAGE IMAGE HERE] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx?buttons=y $$z Color digital image available
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_NOPDS_SUPPRESSED_GEN
LDR #####nx###22#####1n#4500
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
008 ######1z####8###4001aa###0000000
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5061 $$a Restrictions on access copy. $$f No online access $$2 star $$5 MH
5831 $$j Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7s2018####maun#s
845 $$a Permission to publish or reproduce should be obtained from the appropriate curator in Houghton Library. $$5 hou
852 $$b NET $$c GEN
85641 $$3 [IDENTIFY PAGE IMAGE HERE] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx?buttons=y $$z Color digital image available
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_NOPDS_SUPPRESSED_RDM
LDR #####nx###22#####1n#4500
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
008 ######1z####8###4001aa###0000000
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5061 $$a Restrictions on access copy. $$f No online access $$2 star $$5 MH
538 $$a Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. $$u http://purl.oclc.org/DLF/benchrepro0212
5831 $$j Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7s2018####maun#s
845 $$a Permission to publish or reproduce should be obtained from the appropriate curator in Houghton Library. $$5 hou
852 $$b NET $$c RDM
85641 $$3 [IDENTIFY PAGE IMAGE HERE] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx?buttons=y $$z Color digital image available
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_PDS_GEN
LDR #####nx##a22#####1n#4500
008 ######2z####8###4001aa###0000000
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5060 $$a No restrictions on access copy. $$f Unrestricted online access $$2 star $$5 MH
5831 $$a Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER] $$7 s2018####maun#s
852 $$b NET $$c GEN
85641 $$3 [IDENTIFY WORK] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH: $$z Color digital images available of entire work $$z Color digital images available of selected pages
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_PDS_RDM
LDR #####nx##a22#####1n#4500
008 ######2z####8###4001aa###0000000
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5060 $$a No restrictions on access copy. $$f Unrestricted online access $$2 star $$5 MH
538 $$a Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. $$u http://purl.oclc.org/DLF/benchrepro0212
5831 $$a Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7 s2018####maun#s
852 $$b NET $$c RDM
85641 $$3 [IDENTIFY WORK] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH: $$z Color digital images available of entire work $$z Color digital images available of selected pages
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_PDS_SUPPRESSED_GEN
LDR #####nx###22#####1n#4500
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
008 ######1z####8###4001aa###0000000
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5061 $$a Restrictions on access copy. $$f No online access $$2 star $$5 MH
5831 $$j Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7s2018####maun#s
845 $$a Permission to publish or reproduce should be obtained from the appropriate curator in Houghton Library. $$5 hou
852 $$b NET $$c GEN
85641 $$3 [IDENTIFY WORK] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx $$z Color digital images available of entire work $$z Color digital images available of selected pages $$x [FUTURE REPRODUCTIONS] $$x DRS ID: [XXX]
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr
HOU_NET_PDS_SUPPRESSED_RDM
LDR #####nx###22#####1n#4500
007 cr|cn#|||||a|p
007 cr|cn#|||||a|a
008 ######1z####8###4001aa###0000000
337 $$a computer $$b c $$2 rdamedia
338 $$a online resource $$b cr $$2 rdacarrier
5061 $$a Restrictions on access copy. $$f No online access $$2 star $$5 MH
538 $$a Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. $$u http://purl.oclc.org/DLF/benchrepro0212
5831 $$j Harvard University Library $$l committed to preserve $$5 MH
843 $$a Electronic reproduction. $$b Cambridge, Mass. : $$c Harvard College Library Digital Imaging Group, $$d 2018. $$n Copy digitized: Houghton Library: [CALL NUMBER]. $$7s2018####maun#s
845 $$a Permission to publish or reproduce should be obtained from the appropriate curator in Houghton Library. $$5 hou
852 $$b NET $$c RDM
85641 $$3 [IDENTIFY WORK] $$u http://nrs.harvard.edu/urn-3:FHCL.HOUGH:xxx $$z Color digital images available of entire work $$z Color digital images available of selected pages $$x [FUTURE REPRODUCTIONS] $$x DRS ID: [XXX]
908 $$a c $$b 2018mmdd##
909 $$k nethou
972 $$a dlr