MS Section Work with NET Holdings/Digital Objects

There are some instances where MS Section archivists working to create finding aids or provide a more detailed level of process need to edit or create new digital objects in ArchivesSpace.

Changing the Title of an Archival Object with a Digital Object Attached 

Archival Objects may receive updated titles as part of iterative description, due to previous inaccuracy, or new research

1. Edit AO (archival object) title, i.e. "Photo of unknown cats" to "Tintype of Professor Biscuits and Lady Pawley, cats"
2. Edit attached DO (digital object) to match.
3. Contact someone in Digital Collections Section with
   1. the URN for the digital object link
   2. the new title
4. Ask to update the item metadata in the DRS i.e. "Photo of unknown cats. Mary Higginbottom Collection of Pet Photos. MS Eng 12345. Houghton Library, Harvard University, Cambridge, Mass." to "Tintype of Professor Biscuits and Lady Pawley, cats. Mary Higginbottom Collection of Pet Photos. MS Eng 12345. Houghton Library, Harvard University, Cambridge, Mass."

Creating a New Finding Aid for a collection with an Alma Record with NET Holdings Attached

A collection level record for an unprocessed archival collection may have NET Holdings attached. These should be transferred to a finding aid, when created, and the NET Holdings deleted

1. Identify AO that matches each link in an 856 field in the collection level NET Holdings record. Titles may be different, or link may be to incomplete digital object, i.e. archival object title: "25 drawings of Professor Biscuits, 25-27 May, 1901.," $$u description in Alma "3 drawings of Professor Biscuits 26, May 1901."
2. In edit mode of identified AO record, scroll to "Instances" and click "Add Digital Object."
3. In the new digital object instance, click arrow on the right and then "Create" on the drop down menu (see image below)
   
4. In the "Create Digital Object" window, input the following information
   1. Title: Either the identical title of the new AO, if the DO is complete, or the title for a partial DO copied over from the Alma record
   2. Identifier: The Ref ID for the AO with a "d" appended
   3. Publish: If the materials have no rights issues, select the publish button. If they are clearly in copyright, do not select. If there are questions, contact the relevant curator or someone in the Digital Collections Section
   4. File URI: Copy the URN from the 856 field in the Alma record
   5. Publish: If the materials have no rights issues, select the publish button. If they are clearly in copyright, do not select. If there are questions, contact the relevant curator or someone in the Digital Collections Section
   6. XLink Acutate Attribute: Select "onRequest" from the dropdown menu
   7. XLink Show Attribute: Select "New" from the dropdown menu"
      
5. Click "Create and Link" button
6. When all links from NET Holdings record are attached and saved to the Finding Aid in ArchivesSpace, delete NET Holdings

Creating New Levels of Description for Archival Objects with Digital Objects Attached