The Born-Digital Collections Tracking Log is meant to track born-digital collection materials as they are accessioned and undergo specific preservation processes. Many born-digital collection materials are captured or migrated from born-digital media and/or networked storage outside of Harvard's stewardship (Google Drive, email account). The specific preservation processes the tracking log aims to monitor are: 

• data capture or migration from one type of media to another
• verification of integrity and authenticity
• identification and redaction of sensitive data or personally identifiable information 

Examples of born-digital materials that are NOT tracked in this log are: web archives, collections-related data, Harvard Library Bulletin archival assets. 

Who should use this form? Anyone engaged in the accessioning, media preservation, and otherwise processing of born-digital archival collections. 

Please track all born-digital collection collections in the form of media and/or networked data (other than web archives).  

Instructions for using

Accessions Tab

Accessions Tab

• Collection name
• Call number
• Accession number
• Original box number
• Batch number
  • A number generated for the batch of born-digital collection material. Guidance for creating these numbers is listed at the following link: X. 
• Item number
  • A number generated for the individual born-digital material/item. Guidance for creating these numbers is listed at the following link: X. 
• Original folder title
• Born-digital box
• Media type
• Manufacturers
  • Name of media manufacturer
• Estimated storage
  • This field refers to the estimated storage of unprocessed media. If the storage capacity is listed on the media carrier, please list that here. 
• Photographs completed: Yes/No
  • Instructions for taking photographs are found on the XX. 
• Accessioning notes
  • Any relevant notes to the Digital Archivist about the 
• Transfer Source(s)
• Date Added
• LABEL FIELD (controlled)