Procedures regarding housing and label placement mirror those of the upright single volumes that are cataloged and end-processed as printed books. The following instructions apply only to upright manuscript volumes in cmi boxes; phase boxes; prefabs; and upright volumes that don't require housing.They do not apply to flat or upright document boxes.
CMI AND PHASE BOXES : Harvard Depository
Procedures for CMI and Phase boxes for manuscript volumes are the same. The only differences between those cmi-boxed volumes shelved onsite and those shelved offsite are that offsite boxes must include an "HD HOU" or "HD THE" sticker below the barcode. A clear plastic protector sheet is applied over the labels on both the spine and the front of the volume as shown in the two images below.
PREFABS: Harvard Depository
The only difference between prefabs shelved onsite and those shelved offsite is the placement of the labels on the front. A prefab shelved onsite has the bar code on top and the call number label below. A prefab shelved offsite has the barcode on top, the "HD HOU" or "HD THE" sticker underneath it, and the call number on the bottom. A single clear plastic protector sheet is applied to cover both labels, as below. The barcode does not need to be covered. NOTE: DO NOT use plastic label holders on prefabs. Prefabs that are part of collections are labeled exactly the same way, except that they always include the ArchivesSpace volume number printed at the end of the call number. The end processor can label collection material in prefabs. They should be placed on the top shelf of the red incoming truck.
WRAPPING VOLUMES THAT ARE NOT IN A BOX OR PREFAB: Harvard Depository
This procedure is the same as that outlined in the Printed books End-processing manual. Items that are in excellent condition are put into a Tyvek envelope, tied in a specific manner with cloth tape, and labeled on the front of the envelope in the same manner as a prefab. The printed books end processor will be aware of changes to these procedures. Guidelines can change.
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This procedure is rare for manuscript end processing. It is used more for printed books. We currently use a different call number label. See the prefab example above.