Library Name Changes

Type	Task	System	Phase	Who
Planning
Communication	General announcement to hlcomms	Email	Planning	Library Lead
Planning	Project team kickoff meeting with Library, Comms, HL, and LTS project members		Planning	Library Lead
Planning	LTS will create wiki page for project that tracks all mapping information, timelines, and decision points and share with stakeholders.	Email	Planning	LTS (Systems and Support Lead)
Implementation
Alma Library Management Configuration	Update library name in configuration List of Libraries Organization Unit Contact Information Circulation Desks List Physical Locations Digitization Departments Workorder Departments Review fund names for required changes. Must consult with HL Finance for any that need to be changed.	Alma	Implementation	LTS (Systems Librarian)
Alma Scripts	AP Feed Script AR/Termbill Script HD/ReCAP Request Feeds	Alma	Implementation	LTS (Systems Librarian, DevOps)
Alma Analytics	Allison to fill out related to lookup tables and variable in canned reports	HART	Implementation	LTS (Systems Librarian)
Alma Items updates	Library needs to use analytics to identify fields where old name may exist. LTS can consult on options for batch update. Batch update may not be feasible in all scenarios.	Alma	Implementation	Library Staff/LTS (Systems Librarian)
ALMA--Updating catalog records and textual notes referring to owning library	Library needs to use analytics to identify fields where old name may exist. LTS can consult on options for batch update. Batch update may not be feasible in all scenarios.	Alma	Implementation	Library Staff/LTS (Systems Librarian)
Alma Spine Labels	Update library name in SpineOMatic, if necessary	Alma/SpineOMatic	Implementation	Shelf Prep/Local processing unit
ACORN	Vitaly to fill out	Acorn	Implementation
Aeon	Julie to fill out	Aeon	Implementation
ArchivesSpace	Change name in Repository record If the change to the Repository record does not trigger an fresh export of related finding aids, force it. Confirm name change appears correctly in HOLLIS for Archival Discovery	ArchivesSpace	Implementation	LTS (Metadata Analyst)
Borrow Direct	Jason to fill out	BorrowDirect	Implementation	LTS (Systems Librarian), HL AS RS Lead
Class Request Tool	Julie to fill out	CRT	Implementation
Colonial North America	? to fill out
CURIOSity	Reharvest affected Collections after LibraryCloud changes are in place.	CURIOSity	Implementation	HL Digital Collections Lead
DPLA	Ask DPLA to reharvest affected Collections after LibraryCloud changes are in place. *** Note: DPLA will not reharvest on demand. And we can't request any reharvests until record lookup is made case-insensitive in CURIOSity. Should this row be here or in the Post section?	DPLA		HL Digital Collections Lead
DRS	Vitaly/Paul to fill out Update the WordShack record for the library Update the displayName associated with the ownerCode? Note: library names included in METS Labels will not be affected by these LTS updates.	DRS	Implementation
DRS--Updating object-specific information	Vitaly/Paul to fill out	DRS	Implementation
E-bookplates	LTS to export list of DIV funds for fund name review by library	Bookplate Script	Implementation	Library Staff/LTS (Systems Librarian)
HART	Allison to fill out related to lookup tables and variable in canned reports	HART	Implementation	LTS (Systems Librarian)
Harvard Library Website	Digital collections Lists of libraries on subpages	HL Portal	Implementation	HL Communications Teams
Harvard Digital Collections Catalog	? to fill out	Harvard Digital Collections	Implementation
HOLLIS	For Alma - update library name in configuration See scope names for Adv Search and Lib dropdowns for both HVD2 and HVD_IMAGES scopes For Image data from JSTOR Forum, see /wiki/spaces/LibraryTechServices/pages/59107651	Alma	Implementation	LTS (Systems Librarian)
ILL	Jason to fill out	ILLiad	Implementation	LTS (Systems Librarian), HL AS RS Lead
JSTOR Forum	Needs Developer review Change repository name authority record Update documentation: Repository Names and Contacts Reharvest library's Forum project *** Needs to be timed with HOLLIS Images configuration changes	JSTOR Forum	Implementation	LTS (Metadata Analyst) or library, Developer for reharvest.
LibAnswers, LibGuides	Ask Reed to fill out	SpringShare Systems	Implementation	HL SpringShare Lead
Library of Congress	Request name change to MARC Organization Code record from NDMSO@LOC.GOV. Refer to specific record ID, found by searching https://www.loc.gov/marc/organizations/	LoC	Implementation	LTS (Metadata Analyst) or library
LibraryCloud	Needs Developer review Update RepositoryNameMapping.xml and move to production. Reingest Alma, ArchivesSpace, and/or Forum records for that repository (or all Alma, if necessary) after new mapping file is in place.	LibraryCloud	Implementation	LTS (Metadata Analyst, Developer)
OCLC	Update WorldCat Registry record Data Sync Feeds (Allison to confirm)	OCLC, Custom Scripts	Implementation	LTS (Metadata Analyst, Systems Librarian) or library
Scan & Deliver	Jason to fill out	ILLiad	Implementation	LTS (Systems Librarian), HL AS RS Lead
Storage Facilities	Leila to fill in HD Request Forms HD/LAS Stopcode updates/display updates	LAS, SCSB, Website	Implementation	HL Access Services
Post
LTS wiki page updates	Alma Login Liaisons Page Library names and codes in Alma	Wiki	Post	LTS
Local wiki page updates	Update local documentation as needed	Wiki	Post	All stakeholders

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