Fill out Fund Orders

For guidance on when to use the Fill Out Fund, please see the Fill-out Fund Guidelines. 

To create a fill out fund order:

1. Clone the patron's request to HouPS.
2. Initialize Photoduplication.
3. Add products and services on the Billing tab.
4. Select "Generate Invoice".
5. Under Billing Account, select "HOU OTC Billing" (415.37080.7029.565797.653480.0000.00000).
6. On the Patron's order write in Staff Notes "Associated with TN XXXXX (TN of Houghton order), please move into paid queue when this order is paid."
7. On the Houghton order write in Staff Notes "Associated with TN XXXX (TN of patron order). Include reason for fill out.
8. Move transaction status to "Request FInished".
9. Move site into "HOUPRES".
10. Print request slip and put it with item.
11. Annotate spreadsheet with fill out information: H:\HOUGHTON\Reading Room docs\Imaging\Houghton Fill-out Fund.