The TS department is implementing a pilot program, in which every incoming gift and purchase of collection material will be given an Aeon slip at the time of invoice payment or gift receipt in the department. As an item moves throughout Technical Services, the section location will be updated—and an assignee designated for cataloging—until it is given a permanent shelf location and the Aeon record marked as finished.
This pilot project will remain in place through January 2019.
Procedure:
- The Aeon record for books awaiting cataloging on the Mezzanine will be routed as “Technical Services – Acquisitions.”
- Upon moving to the Rare Book Section to be cataloged, the Aeon record will be updated to "Technical Services - Books" and assigned to an individual cataloger (as designated on the Mezzanine shelf and assigned by the Head of Rare Book Section). Term projects are exempt from this process (e.g., Gore Vidal Collection).
- Purchases sent to the Manuscript Section will have the Aeon slip updated prior to delivery for Manuscript accessioning, to indicate “In Technical Services – Manuscripts and Other” and assigned to the appropriate accessioning archivist as designated by Manuscripts Accessioning.
- Gifts received in the Manuscript Section will have the Aeon slip indicating “In Technical Services – Manuscripts and Other” and assigned to the appropriate accessioning archivist as designated by Manuscripts Accessioning.
- After material has been cataloged, processed, or accessioned for future processing, it will be brought to one of our End-Processing areas. The cataloger, processor, and/or accessioning archivist will update the Aeon record to reflect “Technical Services—End-Processing” and change the assignee to the appropriate end-processor.
- When an item is classified (whether in book cataloging or manuscripts accessioning), the Aeon record should be updated with the new call number. The printed out-slip need not be printed again, but the call number should be clearly written on it.
Location Key
Technical Services – Acquisitions: Mezzanine
Technical Services – Books: Catalogers in BAL room, Pusey P1, or section head’s office
Technical Services – Manuscripts and Other: Manuscript accessioning, or with Manuscript cataloger
Technical Services – End-Processing: Mezzanine or Ground End-Processing