This field is for notes on restrictions to access of the materials.
indicators: 1st 0 No restrictions
1 Restrictions apply
2nd # Undefined
subfields: $$a - status of record
$$5 - institution to which field applies
$$a Status of record
punctuation: This subfield ends with a full point..
As per the Houghton Restrictions Policy, there are 12 possibilities of wording for this subfield. See full policy document for additional details.
examples:
506 0_ $$a Open for research. [note first indicator of 0]
506 1_ $$a Material [or a portion of this material] is shelved offsite. Retrieval requires advance notice. Check with Houghton Public Services staff.
Always note when collections are stored at remote location "Harvard Depository."
506 1_ $$a Restricted: fragile; use surrogate. For access to original consult curatorial staff. [Restrictions policy #1]
If a surrogate copy must be used, state the restriction in the 506 and also enter the surrogate information in 845
506 1_ $$a Restricted: fragile; consult curatorial staff. [Restrictions policy #2]
For fragile material with no surrogate copy available.
506 1_ |a Restricted: special handling required; consult curatorial staff for appointment. [Restrictions policy #3]
506 1_ |a Restricted: unprocessed; consult curatorial staff. [Restrictions policy #4]
506 1_ |a Restricted: limited access; consult curatorial staff. [Restrictions policy #5]
506 1_ |a Restricted: limited access; use surrogate. For access to original, consult curatorial staff. [Restrictions policy #6]
506 1_ |a Restricted: donor/depositor permission required; $$3material unavailable until [YYYY MONTH DD or on deposit]; consult curatorial staff. [Restrictions policy #7]
506 1_ |a Restricted: closed for cataloging until [YYYY MONTH]. [Restrictions policy #8]
506 1_ |a Restricted: closed for conservation. [Restrictions policy #9]
506 1_ |a Restricted: for legal or university policy reasons; available [YYYY MONTH]. [Restrictions policy #10]
Do not specify which curator. Public services staff will determine which Houghton curator maintains authority of the materials.
$$5 Institution to which field applies
punctuation: Ends with no punctuation.
For Houghton materials use the form: $$5 hou
For Harvard Theatre Collection use the form: $$5 the
For Woodberry Poetry Room materials housed at Houghton used the form: $$5 poe
Note: Materials marked with a $$5 poe, have an 852 $$b HOU.