(for books which will later receive item-level cataloging)
In general, refer to RDA and DCRM(B).
Bibliographic record:
300
A detailed list of vocabulary for Physical Description is available in the Manuscript Section's collection-level cataloging document (file:///H:\\HOUGHTON\\Technical%20Services\\MS%20Section\\MS%20Documentation\\Collection-level%20manualDACS.doc).
520
A 520 note is highly recommended for a collection-level record. See especially DCRMB for examples of brief as well as full notes.
546
Use to specify languages if not self-evident, and if material is not in Roman character set. Be sure to use |b to indicate alphabet if necessary, e.g. Fraktur, Cyrillic.
505
Prefer basic to enhanced entry, listing titles and authors as they appear.
650, 655
Subject and genre terms are strongly suggested, especially for backlog material.
7xx
Do not repeat names from 505 unless they are ambiguous or misspelled.
710
If not tracing a former owner and if the collection warrants it, use for a name given to the collection itself, such as the John Milton and Ruth Neils Ward Collection.
Holdings record:
Be mindful of using |5 hou or |5 the throughout the holdings record as needed.
541, 561
These fields are required.
852 |x
Be sure to note where a collection is shelved, if this is not self-evident.
H08
Code |a p.
H09
Code as accessioned, not cataloged. For example, A10^^^cl, not A10C10cl.
End-processing:
For Ward materials given collection-level records, print a copy of the record and place it in the binder marked Ward Collection Backlog. For other collections, maintain records of accessions as required, ideally in the Projects List.