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There will be times when a patron orders a page or two out of a book, or a couple items from within a larger container, when the repository feels it would be worthwhile to pay for the remainder of the volume to be digitized so that the entire work can be deposited into the DRS. In these cases, the repository needs to create a second order and provide a billing code for payment.
It is important to remember that both the patron order and the Fill Order will be considered as "Over the Counter" orders, and cannot be "paid for" using Allocation funding.
Details for Fill Orders
After the patron has paid the patron order
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Aeon-using repository
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other than Houghton Library
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- The repository clones the patron Copy Order to a new user (preferably a generic repository account) and routes it to xxxPRES
. - The repository adds a note in the new fill order to indicate what additional pages need to be digitized
. - The repository adds
the corresponding Aeon transaction numbers in a note - notes in both patron and fill order to indicate they are related
.- The repository attaches any extra deposit information to the fill order
. - The repository brings/sends the original material to Patron Services
- Patron Services enters services (scanning and depositing) and applies payment to the fill order
. - Patron Services brings both tickets to the lab with the original material
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Houghton
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Library
- Houghton creates another Aeon order, enter services and count, and switches it to xxxPRES
. Houghton- Houghton adds the corresponding Aeon transaction numbers in a note in both patron and fill order to indicate they are related
- Houghton enters the billing code and notifies Patron Services
- Patron services applies the billing code and move the order to “5 - Order In Production”
- Houghton creates depositing related spreadsheets in the shared space
- Houghton brings all tickets to the lab with the original material
Non-Aeon-using repository
- The repository notifies Patron Services they want to have a fill order and supplies additional deposit-related data needed
- Patron Services creates another Aeon order with necessary services, count, and applies the payment
- Patron Services adds the corresponding Aeon transaction numbers in a note in both patron and fill order to indicate they are related
. - Patron Services attaches any extra deposit information to the fill order or saves it in a shared space
- The repository brings/sends the original material to Patron Services
- Patron Services brings both tickets to the lab with the original material
Required Data for Deposit
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