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- The repository notifies Patron Services they want to have a fill order and supplies additional deposit-related data needed
- Patron Services creates another Aeon order with necessary services, count, and applies the payment
- Patron Services adds the corresponding Aeon transaction numbers in a note in both patron and fill order to indicate they are related
- Patron Services attaches any extra deposit information to the fill order or saves it in a shared space
- The repository brings/sends the original material to Patron Services
- Patron Services brings both tickets to the lab with the original material
Required Data for Deposit
- OCR - yes/no
- Structural metadata - yes/no
- File naming schema
- Examples:
Single volume file name example: 010010723_0001.jp2
Multi-volume file name example: 008105127_v0007_0001.jp2
Manuscript collection file name example: morgan_601_705_volIV_0001.jp2
- Examples:
- File Type
Required Information for Deposit
- DRS Ower Code
- DRS Billing Code
- DRS Deposit Report recipient(s)
- DRS Access Flag
URN mask
Required Action After Deposit
- Creation of catalog link - Imaging Services can add ALMA NET holdings without a fee if repositories prefer us to do so. Repositories are responsible for adding links in ASpace and JstorForum.
For content deposited from the OTC workflow, ISadds the following 830 field in the record:
830 _0 |a Harvard College Library preservation digitization program. |p Patron orders. |5 net
If a different or additional 830 is desired, the repository can add a note in the relevant Aeon Copy Order, or contact our Patron Services.
- Patron notification -IS will send the patron files or URNs once they are ready unless repositories prefer to do so.