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Different repositories may have their own policies regarding deposit, and if they are well documented, they should be communicated to the Imaging Service's Patron Services unit. In the absence of any such documentation, Imaging Services recommends the following:
Entire
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Objects
When digitization of an entire book, folder, or other object is requested and the book is stable, without gold leaf or other complicating factors, and is without copyright protection, the volume should be deposited into the DRS and the patron should be sent a link to the material as it appears online.
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Deposit of individual pages or images from books is not recommended, but may be desired when images are particularly valuable to researchers.
"Fill Orders" - Orders made by a repository to complete an object from which a patron has ordered a part
There will be times when a patron orders a page or two out of a book, or a couple items from within a larger container, when the repository feels it would be worthwhile to pay for the remainder of the volume to be digitized so that the entire work can be deposited into the DRS. In these cases, the repository needs to create a second order and provide a billing code for payment.
It is important to remember that both the patron order and the Fill Order will be considered as "Over the Counter" orders, and cannot be "paid for" using Allocation funding.
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