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In order to reduce the need for researchers to view several finding aids to conduct research in a single entity’s papers or records, we try to incorporate smaller groups of addenda into previously existing finding aids as a matter of course. In these instances addenda will be refoldered and labeled with the existing MC #s, and will be housed in boxes that continue the box numbering schema already determined. In some circumstances, listing new folders intellectually within the finding aid is warranted. In others, adding a new series that lists addenda separately is a better option.
Treatment of addenda should be decided on a case-by-case basis in consultation with your team lead. One If working with addenda combined with an existing container list (with an accession #), it is preferable to combine and give the new combined group of material an MC#. One of the issues to take into consideration in this case is whether the photographs in the original container list have been cataloged (using the accession number) and would therefore have to be renumbered. If this is the case, discuss with Joanne before determining which course of action to take. Another consideration (Public Services should be consulted) is where the addenda is shelved vis a vis the original part of the collection.
Treatment of addenda should be decided on a case-by-case basis in consultation with your team lead.
Examples below are describe a few of the possibilities .in more detail:
New "additional" collection | Integrated into existing MC# | Combined with existing container lists to create new MC# | Integrated into "old" MC # (with only folder numbers in old finding aid, not box and folder numbers)
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