Fine Arts - Rubel consolidation (Fall 2019)

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Library Lead - Jessica Aberle

LTS Lead - Kara Young /Laura Morse

HL ITS Lead -

Task Checklist

Decision Point	Decision
Alma Orders - Analysis	Both libraries have ITS 625 ACW acquire for relationship. POL update not required
Collection Mapping	GEN to RUBGEN; HDSC to RUBHDSC; HD to RUBHD; RUBLC to RUBLC (same); RUBXC to RUBXC (same); RR to RUBRR; VISCO to RUBVISCO; XCAGE to RUBXCAGE; HDSCP to RUBSDSCP

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New Location - RUBRD

Deleted Locations - RUB-DI

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Record Update Start	December 9, 2019

Lamont- Documents/Poetry/Microfilms (Fall 2019)

Location codes to be consolidated under LAM: DOC, POE, MIC. Functionally these materials are already managed by Lamont Library.

Check that all libraries have the same acquire for relationship: YES (ITS 625 ACQ)
Move all locations for pseudo-libraries to LAM ownership:
1. Map existing DOC/POE/MIC locations to Lamont by appending old owning "library" code to collection code.
2. Create the following new locations (DONE):
  1. From Poetry: POECASS POECD POECDROM POEDAT POEDISC POEDVD POEGEN POEMEDIA POEREF POESER POETAPEA POEVID; location which will not be migrated (no items): POEBLUE
  2. From Documents: DOCCODE DOCLC DOCGEN DOCHD DOCRD DOCREF DOCSCAN
    1. Need to create an offsite storage RD and HD circ desk for Lamont to accomodate
  3. From Microforms: MICGEN MICHD MICRD MICREF;
    locations which will not be migrated (no/few items): MICRR CDDOC DOCDI. Any items in these locations will be consolidated into other locations.
    1. Note to Corinna: make sure the MIC holdings all have 007 to indicate MF format
  4. Note: items in ERROR or UNASSIGNED (system default) locations will not be migrated (errors will instead be resolved to put items in correct locations).
  5. Locations exported from Alma on 9/5/19: DOC_locationList_20190905.xlsx MIC_locationList_20190905.xlsx POE_locationList_20190905.xlsx
  6. Item counts by location for POE/DOC/MIC on 9/5/19: POE_DOC_MIC Item Counts by LIB_LOC_20190905.xlsx
No change in item policies
Run a report to check for items in deprecated temp locations
Move holdings to new locations: Run a norm rule on the holdings to change the 852 $b and $cFinance implications:

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