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Suzanne Wones

Suzanne Wones

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    • OCLC data sync project has three parts
      • Symbol consolidation. From 26 going down to 10. Reclamation for each symbol moving to HUL. 16 will be in HUL, two in MCa, and 8 will have individual symbols. 
      • Implementing ongoing process for sending our symbols to COLC
      • Alma configurations for the new symbol consolidation. 
    • Standardizing reports, documenting their process. Going library by library. Started with Berenson. After clean up is done for each library, the follow up steps should go quite quickly. 
    • Will also be working with the libraries that are retaining their symbols. 
    • OCLC has been very collaborative and responsive. Will improve how our holdings are represented in WorldCat and will make things easier for resource sharing. 
    • There are four different categories for processing with OCLC. Trusted OCN - matched on OCLC numbers only. Assigns symbol based on that match. Separate process for materials that have not ever gone through the data sync process (i.e. added in the past two years). Another process has been set for reproduction formats (microfilm, etc.) Also have a manuscript collections for our unique materials, require special identifiers. Those items will be a "trusted partner" collection in OCLC. The group is doing a collection analysis to confirm that all the records are going into the appropriate stream of processing. 
    • During the work form home period their might be staff who could help with he data clean up process. Now might be the best time to farm some of that work out to people who are in a moment of needing new tasks to accomplish at home. Allison is willing to create reports and provide training to help get that started. Any clean up tasks that are more critical than others? All feel equally important. Might be good to start by asking for volunteers in Widener who would be familiar with the collections that need to be altered.  Once record go into staging there is an additional wave of cleaning that might be needed. First step would be asking collection experts in Widener for their input. Usually will be easiest to divvy up by library code . Then can subdivide by language, which might help distribute the tasks. 
    • MCZ and BOH symbols - is there a preference for how they are represented in OCLC registry? See: https://worldcat.org/registry/institutions/3748 . Amy will ask Laura Wood.
    • Next steps: running reports to create actionable subsets. If Allison can give sample reports for Widener to Michelle, she can work with Michael Beckett create some subdivisions to take to Widener folks. 

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