Page Comparison

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1. Choose a Collection by typing in a word and using a suggestion from the list (such as Digital Reserves or Harvard Film Archive), or using the icon to select from list. (A collection has no functionality other than grouping your bibs with representations together for management purposes.)
2. Representation Details
   1. Leave "Remote" un-checked
   2. Choose Active button to expose in HOLLIS
   3. Usage Type: Derivative
   4. Library: use your library
   5. Access Rights Policy
      1. For many projects, there is a custom policy, such as HFA, or Hoopes Prize. 
      2. To test different restrictions, feel free to choose another policy for trial purposes. 
   6. Label - optional. This will display in HOLLIS if present:. Note that labels will change the display order – representations will display in alpha order by label
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   7. Note - optional
   8. Public Note - optional. If present this will appear to the right of the object link:
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   9. Entity Type - we haven't added data here for other projects but if you choose to it will show up Analytics. 
   10. Click Save representation in the upper right
       1. (The UI offers you the option to immediatley add files but that's a little buggy sometimes. You are welcome to try it. Sometimes it works just fine). 
3. Add Files
   1. Click on the hyperlinked Representation ID:
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   2. Go to File List tab
   3. Choose Add Files, which will open a pop up: 
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      2. Here you, you can use Add Files to choose a file from your desktop. You can also drag a file into the box from your Windows Explorer or Mac Finder window. 
      3. When the upload is complete, choose Save. If you like, before you save, you can add a Label to this specific file (optional): 
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      4. You can also add a label later if you choose. 
      5. This file label (as distinct from the Representation label), will display in the object Viewer, above the object: 
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4. If this is the first Representation on a bib, it will appear in HOLLIS within a half day. Once a bib has one representation in HOLLIS, additional representations will show up immediately in HOLLIS. 
5. When you are testing in sandbox, if you would like to see your Representation in the HOLLIS Sandbox, please send a request to LTS. Some manual steps are required. Please create a set of bibs and let LTS know the set name. 
   
   
   

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