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- Patron requests electronic copy of entire legacy work. HUA receives order in Aeon, selects appropriate transaction queue ("Awaiting HD Processing" if undigitized, "Request Finished" if previously digitized), and routes Aeon order to HUAPRES.
- If patron approaches HUA first, they are directed to http://aeon.hul.harvard.edu/ to place order.
- Imaging Services generates estimate. A flat fee of $125 (plus $10 for electronic delivery) is charged for digitization of a thesis and conversion to a pdf. $30 is charged for DRS download and delivery of alreadypreviously-digitized theses.
- These prices are used to generate estimates. Only after an estimate is paid will Patron Services request delivery of original work.
- HU Archives delivers original work to Imaging.
- HUA staff write the HU Archives call number in the upper right-hand corner of the title page. (Check with Kate if there are questions about call number.)
- Circulation and loan is tracked in HA as an external loan to Imaging Services using patron #7021. HUA staff deliver original works to Imaging Services in ~weekly batchesHUA monitors queue titled "4 - Order Payment Received" for paid thesis orders, and delivers original works to Imaging as necessary.
- Imaging Services makes PDF copy as follows:
- Scans original work to create a PDF file.
- PDF file includes all pages, including DAC, abstract, title page, contents, appendices, AND copyright statement provided by HUA (see below).
- Deposits file in DRS, using the HUA call number, according to the following scheme:
- HU_90_6461_5_Sherman
- HU_92_92_Karafiol
- 17198_Bonnell
- Sends a copy of the PDF to the patron via file-transfer service. (sendthisfile.com)
- Scans original work to create a PDF file.
- Imaging Services updates bib record with holding for PDF copy:
- No live link to PDF file in DRS.
- Holding text reads Reproduction master, authorized staff access only, [DRS ID]
- DRS deposit report is sent to Kate Bowers at HUA (kate_bowers@harvard.edu ).
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